Syp - Force Archive Officer

Location 1- Rotherham
- Salary 1- £23,121 - £24,921
- Type of Contract 1- Permanent
- Job Advert 1
- **Role: Force Archive Officer**

**Department: Performance & Governance**

**Location: Rotherham**

**Salary: £23,121 - £24,921**

**Hours: 37hrs per week**

**Contract Type: Permanent**

**Role Purpose**:
An exciting new role has come available within South Yorkshire Police for Force Archive Officer. To provide an Archive Service for paperwork/property other than found/evidence. Assist in the management of the storage, review and weeding of the Force Archive Store in accordance with legislative, regulatory, policy and NPCC Guidance on the Management of Police Information (MoPI). Provide expert advice to staff/officers.

**Key Responsibilities**:

- The post holder will provide general administrative support, interrogate, and retrieve data from the Property Other Than Found System / CMS2/PNC / PROCAD/SOCRATES/CONNECT/SMART CONTACT / on a daily basis.
- Provide expert advice and assistance to staff/officers and external partners.
- Maintain the recording IT systems relating to paperwork, Property other than Found (POTF) and other evidence.
- Contribute to the development of processes and procedures to improve the efficiency and effectiveness of the ‘Storage, Review, Retain, Disposal’ function, identify and bring problems to the attention of the Force Archive Manager.
- Decide the retention or disposal of paper records and POTF items using evidence-based risk assessment in line with Information Management Strategy.
- Maintain accurate and complete records and the audit trail of all activity.
- Comply with relevant legislation and national and local guidance e.g., Data Protection Act.
- Promote compliance with SYP’s policies on Equal Opportunities and Health and Safety, both in the delivery of services and the treatment of others.
- In addition, conduct daily regular manual handling tasks/required to have hepatitis injections due to the working environment. Clean driving licence and required to take the Police Driving test.
- Must be able to lift heavy items.
- Willing to carry out CPD in Practitioner Certificate in Records Management Level 3
- The role requires the issued uniform to be worn.

**May be required to work after normal hours/weekends on overtime.**

**Be prepared to travel to any location within the Force.**

**Skills and experience**:
For further information relating to the role and tasks of this position, please refer to the attached role profile.

**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development.
- Mentoring & Coaching Scheme
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme.
- Sports and Social Club

**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

**South Yorkshire Police’s Key Values**:
Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity, and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.

Field: This applies to roles that do have a base, however, due to the nature of their duties is required to travel to other locations. Due to the nature of these roles, they cannot accommodate flexible working from home on a permanent basis.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

**Closing Date**:Thursday 16 November 2023 at 23:55

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