Fleet Data Assistant
3 days ago
**Fleet Data Assistant - 63256**
**£21,775**
**Burton-upon-Trent**:
**Main Duties**
To assist Transport Unit managers as required within available resource time.
To advise Transport Unit managers of fleet issues as they become apparent.
Responsible for providing full administrative support to the Transport team and provide support to operational staff and site colleagues on all transport matters.
To provide advice on aspects of transport policy, vehicle documentation and distribute communications to the appropriate person or relevant department.
Daily management of Outlook system including transport mailboxes, allocating queries to relevant staffs and answering the telephone.
Organise, produce and maintain accurate records for areas of work in order to collate information relating to relevant targets / objectives / reports
Maintain and check manual and digital filing systems and logs of information, in order to respond within agreed timescales and producing reports as required.
To actively engage in personal development and job experience opportunities and to obtain an understanding of the operation of all fleet functions.
To assist with the operation of the NOMS and MoJ Fleet ‘whole life’ data system, ensuring accurate analysis and dissemination of information. Provide senior management and OGD’s with statistical reports for NOMS and MoJ, as required.
To assist the Audit Manager for the Transport Unit, ensuring all local assets, including RFE’s assets, are accurately recorded for Audit purposes, as requested.
To actively promote the use of IT as a method of reducing the loading peaks associated with the officer’s team. To manage computer records and paper files relating to the post holder on a monthly basis to ensure unwanted, illegal or out of date files are removed.as directed by Transport Unit managers
To actively engage in personal development and job experience opportunities and to obtain an understanding of the operation of all fleet functions.
**Salary**:
£21,775
**Additional Information**:
**This role is not Suitable for Part time working**
**Working Arrangements & Further Information**
**Flexible working hours**
The Ministry of Justice offers a flexible working system in many offices.
**Benefits**
The MoJ offers a range of benefits:
**Annual Leave**
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
**Pension**
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
**Training**
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
**Networks**
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
**Support**
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
**Working for the Civil Service**
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To the Civil Service Commission (details available here)
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