Document Controller
3 weeks ago
**Document Controller**
**-**
**(**
**174740**
**)**
**Description**
**About Us**
At HDR, we specialise in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.
We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That colouring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.
As a Document Controller you will be part of an organisation that is 100-percent employee owned, that supports and creates many opportunities for you to advance, succeed and fulfil your career aspirations.
**Main Purpose of the Job**
To assist the company in the delivery of its key objectives in compliance with internal quality management systems, project requirements and industry best practice. Support our internal teams to achieve prompt completion of the project by undertaking daily administration and information management activities:
- Support project teams in efficiently managing, storing and distributing project information in line with agreed company process.
- Support project teams in the management of key software platforms with particular emphasis on tracking key deliverables identified on a project-by-project basis.
- Provide an effective, efficient and professional support service to all internal and external customers, whilst maintaining high level of quality and service.
**Responsibilities**
- Carry out quality assurance checks on project information
- Upload and download of information from a common data environment/ electronic document management system
- Prepare and collate information as required
- Maintain control of records, schedules, registers and relevant information
- Follow HDR and project information management processes and procedures
- Assist with the configuration and setup of projects across a variety of data platforms
- Assist in project performance reporting
- Liaise with project team members to anticipate issues and plan around project deliverables/ programme
- Transfer of information across information management platforms as required by projects
- Managing and tracking of the project issues recorded in the information management tool
- Identifying misinformation against a tracker and actively chase relevant parties for this information.
- Provide support in the delivery of key objectives in compliance with the quality management systems on key projects
**Qualifications**
**Role & Performance Competencies**
- Motivated to learn and develop
- Able to communicate effectively, while being open, honest and receptive to direction, support and influence.
- Able to persuade others to support a viewpoint and achieve their participation.
- Demonstrates an understanding and confidence of client needs and has a high service orientation.
- A positive attitude and takes ownership and accountability for work performance.
- Works with colleagues cooperatively in own department and the wider organisation.
- Driven to seek out information and carries out research to the level required to achieve objectives. Is keen and open to innovation and creativity as part of their role.
- Implements and adapts to new ideas and ways of working at individual, team and organisational level.
**Skills/Abilities**
- Prioritisation and time management
- Good communication
- Good organisation
**Knowledge**
- EDMS experience on one or more platforms such as Asite, 4Projects, BIM360, Aconex, Procore, BCDE, Kahua etc.
- Robust working knowledge of Microsoft 365 Suite
- Relevant industry experience
**Why HDR**
At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way. #LI-KK2
**Primary Location***: United Kingdom-England-London
**Industry***: Building Engineering
**Schedule***: Full-time
**Employee Status***: Temporary
**BusinessClass***: Building Data Management
**Job Posting***: Aug 16, 2023
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