Document Controller
4 weeks ago
**About the role**
Balfour Beatty has an exciting opportunity for a **Document Controller Document Controller (18 months to 24 months FTC)** to join our HS2 Major Projects team to work in **Old Oak Common, London.**
**Role Purpose**:
- To support the project team, supply chain and others to manage documentation and implement the systems to ensure information is adequately controlled and shared.
**What you'll be doing**
As a **Document Controller (18 months to 24 months FTC)**, you will:
- Provide appropriate input to the development, documentation and ongoing maintenance of the Information Management Plan and Document Control Plan (and corresponding procedures) to meet relevant requirements (including ISO 9001);
- Contribute to ensuring appropriate mechanisms are in place to track and monitor performance;
- Contribute to the development, establishment and implementation of mechanisms to effectively communicate requirements and corresponding information management / document control management systems; provide ongoing consulting, expertise, direction and support to members of the project team, suppliers and others;
- Support the Document Control Manager to ensure a specific, relevant, and comprehensive set of subcontract requirements relevant to information management / document control have been incorporated within each tender package;
- Provide appropriate proactive support working collaboratively with the project team, suppliers and others to ensure information management and document control systems are effectively implemented including:
- Issue document numbers to relevant parties in accordance with the project requirements;-
- Quality check incoming documents (e.g. from designers/ sub-contractors) in line with the document control procedure;-
- Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes;-
- Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner;-
- Support the approval / acceptance processes—e.g. assist with collation, distribution and close-out of comments;-
- Support implementation of other relevant procedures such as contract management, Requests for Information and Technical Queries;- Work collaboratively with the Project Team, suppliers and other interested parties to maintain a system of progressive assurance for the works. For example, this may include checking / compiling assurance ‘packs’ for issue to relevant parties;
- Assist with enforcement of the Document Control and Information Management systems at all levels;
- Contribute to review of performance and proactively support maintenance / improvement to ensure the management system remains current, relevant, applicable, effective, and efficient, and disseminate best practice;
- Assist to compile reports for all relevant parties including the client and JV partners;
- Actively participate in formal review and improvement of the management system.
**Who we're looking for**
You will have the following:
**Personal Qualities & Experience**:
- Maintains a strong sense of personal ownership relevant to the role, seeks to add value to their function, and maintains a ‘make it happen’ approach;- Ability to build strong relationships with the project team members, suppliers, client representatives, and other stakeholders;- Substantial practical experience of document control support in a relevant business environment;- Experience of building and implementing management frameworks, monitoring their use, and maintaining / improving;- Ability to gather, analyse and evaluate facts, make appropriate judgements, and act accordingly without undue delay;- Pays attention to detail and sees thing through to completion;- Can communicate effectively orally and written and influence others including senior management;- Can demonstrate initiative and resilience;- Knowledge of the sector and experience within a project-based organization;- Acts professionally both independently and collaboratively with others;- Has an enquiring and questioning approach to audit work.
**Why work for us**
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
**About us**
Balfour Beatty Major Projects have delivered some of the UK’s most complex and iconic infrastructure projects, including Blackfriars Station, the Olympic Aquatics Centre and the Olympic Stadium transformation. We have the proven expertise to deliver large-scale projects safely and successfully, from consultancy and design, to all aspects of construction and maintenance. Through our expert capability, we work closely with clients to use the latest technology, machinery and innovative solutions to meet their engineering and construction needs.
As a Disability Confident Employer, we are committed to working with people
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