Document Controller
2 weeks ago
Overview / Responsibilities:
Wood is recruiting for a Document Controller to join its Consulting team focusing on delivering information and data improvement and management projects for large-scale clients.
This role will be a hybrid of remote working and working in the client offices in London.
**Join a culture of innovation**, pushing the boundaries of what is possible to seek the best solutions for our clients.
**It’s a future for all of us**. We aspire to shape a better tomorrow by unlocking solutions that address the biggest challenges facing our clients and our society.
**The Role**
As delegated by the Document Control Lead and/or a Senior Document Controller, responsible for the management of data and documentation on behalf of Wood Group clients, in accordance with contractual arrangements. Responsible for the management of data and documentation supplied to wood Group by clients in order that Wood Group have the information necessary to complete projects awarded to Wood Group under contract. Responsible for the ongoing storage of internal company documentation, including Business Management System related records.
**What we can offer**
- ** Meaningful and interesting projects** delivered to leaders of industry
- ** Flexible working arrangements** that balance client, team and individual needs offering hybrid and remote working where relevant
- ** Commitment to Diversity and Inclusion**; we are an organisation actively committed to diversity and inclusion across our business
- ** Competitive salary** with regular salary reviews to ensure we are rewarding at the right level in line with the market
- ** Flexible benefits package**; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
- ** Commitment to continued professional development;** development plans that are tailored to your individual needs and interests
- ** Global connections**; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
**Typical responsibilities**
- Ensures work is carried out in accordance with client and/or company standards and specifications
- Ensures the quality of all work carried out under their jurisdiction
- Prioritises their own workload
- Maintains clear file structures and manages electronic files, ensuring an auditable, electronic trail for all work undertaken
- Monitors and reports job/work status and workloads to the Document Control Lead/Senior Document Controller, with any appropriate recommendations
- Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures
- Assists in the maintenance of controlled, uncontrolled documentation and data, including document management files and work generated either internally by Wood Group, or externally by clients and held within the DCC
- Populates client EDMS
- Maintains workflow of documents through use of companies EDMS system
- Assists in the maintenance of controlled, uncontrolled documentation and data
- Receives and registers incoming data/documentation and associated work as allocated
- Receives and distributes documents and amendments to documentation held by clients and DCC controlled copies
- Ensures transmittal and receipt of draft documents in line with company procedures
- Maintains documentation records, databases and filing systems to provide accurate records of document status
- Initiates document reviews and chases up non-conformance of receipt of documents and amendments as per client document control standards and procedures
- Ensures client target dates are met
- Performs all necessary administration to ensure that the progress of items is tracked at all times and that an audit trail is maintained
Working Relationships
Internal:
- Maintains communication with Document Control Lead and Senior Document Controller
- Provides updates on workload to Document Control Lead and Senior Document Controller as requested
- Highlights potential production problems in a timely and efficient manner
- Liaises with colleagues of all levels as dictated by the requirements of the individual projects
- Can work as part of a project-specific team, including liaising with and reporting to Senior and Project Managers within Wood Group
External:
- Decision Making: Prioritisation of workload
Skills / Qualifications:
**Minimum Qualifications**:
- Administration qualification preferable
- Higher general education
- RGU Document Control Foundation
**Minimum Experience**:
- Minimum of 1 year in an information and document handling environment involving library duties, database maintenance and issuing of documents
- Project and Operations related document control experience
**Job-specific Skills**:
- Knowledge of online documentation systems and structure
- Professional demeanor, inter
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