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Senior Company Secretarial Assistant

4 months ago

Crawley, United Kingdom Equiniti Full time

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ's vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are **TRUSTED** to deliver on our commitments, **COMMERCIAL** in building long term value, **COLLABORATIVE** in our approach and we **IMPROVE** by continually enhancing our skills and services. **There has never been a better time to join EQ.**

The main purpose of the role is to support the delivery of a first class service to Prism clients through the provision of company secretarial administrative support and best practice.

It will require the proactive management of a portfolio of clients, with the assistance of a Company Secretarial Assistant and broadly include the maintenance of statutory records of client companies, co-ordinating the preparation and filing of statutoryforms and returns at Companies House, and other administrative tasks required to ensure clients meet their statutory and regulatory compliance obligations.

**Core Responsibilities**:

- Maintaining statutory records for client companies using Blueprint, GEMS and other company secretarial software packages;
- Compiling, maintaining and updating compliance diaries for clients to ensure that statutory and regulatory filing deadlines are communicated and met;
- Preparing statutory forms and returns, and any other supporting documents, for the approval and/or signature by clients;
- Filing statutory forms and returns at Companies House (including the annual Confirmation Statement);
- Preparing routine minutes to support the approval of statutory forms and returns, including minutes to approve the annual financial statements of client companies;
- Preparing dormant accounts for client companies;
- Incorporating new companies, and dealing with post incorporation matters (appointment of Directors/Secretary, change of accounting reference date, etc.) as required;
- Maintaining and updating minute books for client companies, and ensuring that statutory retention periods are adhered to;
- Providing reports and statutory information to clients on request;
- Assisting with the production of annual and quarterly invoicing as required;
- Ensuring that all precedents, templates, checklists and guidance are kept up to date and fit for purpose;
- Developing and improving internal procedures and processes to ensure they continue to support the delivery of services to clients on time and to a high standard; and
- To support and coach junior members of the team assist in the management of their day to day workflows.

**Academic & Professional Qualifications**
- Recognised degree or equivalent qualification
- ICSA qualified or part-qualified

**Expertise**
- At least 1 year of company secretarial experience
- Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 2006

**Competencies**
- High level of attention to detail and accuracy
- A well-organised approach to work, with the ability to prioritise work and to work well under pressure
- Interpersonal skills and the ability to work well with people at all levels
- Excellent reporting skills
- Able to demonstrate a proactive and flexible approach
- Resilient, able to work under pressure, cope with varying workloads, urgent projects and meet deadlines
- Strong verbal and written communication skills
- Interpersonal skills and the ability to work well with colleagues and clients
- Integrity and discretion when handling confidential information
- The ability to prioritise work and to work well under pressure
- The capability to work with numerical information, plus analytical and problem-solving skills
- A diplomatic approach and the confidence to provide support to high-profile company staff and board members
- Integrity and discretion when handling confidential information

**IT Knowhow**
- Knowledge and use of Blueprint and GEMS company secretarial software
- All Microsoft products, with a focus on intermediate to advance excel and PowerPoint skills.

**What We Offer**

**Save For Your Future** - Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%

**All Employee Long Term Incentive Plan (LTIP)** - Gives all EQ Colleagues the opportunity to benefit if the current owners successfully sell the company for a profit.

**Health and Wellbeing** - Employee Assistance Programme: counselling, legal & wellbeing support for colleagues and their households. Life assurance cover at 4x salary with the ability to purchase enhance cover.

**Employee discounts** - Discounts and cashback at your favourite high street stores through our EQ Wins Platform.

**Flexible Benefits** - The ability to purchase a wide variety of benefits through our flex plan; gadgets, travel insurance, will writing, holiday trading and more.

**Time Off** - Typically 28 days holiday + bank holidays. 2 volunteer days to get involved with a charity of your choosing.

**Winning together** - Equiniti ICON award vouchers; recognising the individuals going above and beyond to help the business succeed.