Senior Administrative Assistant

3 weeks ago

London, United Kingdom eFinancialCareers Full time

**About this role**:
Wells Fargo is seeking a dynamic Senior Administrative Assistant to provide administrative support to the CIB office/function in Wells Fargo.
**In this role, you will**:

- Travel bookings using online Concur travel booking tool, ensuring adherence to corporate travel policy at all times.
- New joiner onboarding and set up support.
- Timely processing and submission of monthly expenses, ensuring adherence to policy at all times.
- Prepare and process invoices as required in a timely manner.
- Diary management.
- Arranging meetings at home and abroad, both internally and externally
- Answer and direct phone calls, visitors and other internal team members; coordination and supporting meeting set up and execution.
- Booking conference calls, rooms, taxis, couriers, hotels etc.
- Assisting with presentations including typing, copying, binding, scanning etc.
- Filing, faxing and scanning documents.
- Ordering office supplies.
- Partner with both local and regional support teams for any technology, facilities, or support needs that arise for the business.
- Support event planning for team and management ad hoc events as required.
- Helping the team with ad hoc problems i.e. IT issues, travel etc.
- Provide cover support for other administrative employees as part of a 'buddy system' as required.
- Ad hoc support with special projects as directed.

**Required Qualifications**:

- Previous AA and administration experience, in a banking, financial services or consulting environment;
- Strong diary-management and administrative skills;
- Well organized with a proven ability to prioritise effectively;
- Must be able to multi-task and work to tight deadlines while maintaining excellent attention to detail;
- Excellent Outlook, Word, Excel and PowerPoint skills;
- Excellent communication and interpersonal skills, including excellent telephone manner;
- Must be extremely flexible with a positive, hands-on and proactive approach to work;
- Knowledge of Concur or similar expense management systems is advantageous.
- **Job Expectations**:
Wells Fargo operates a Hybrid working model combining office and home working. The requirement is a minimum of 3 days in the office.
**We Value Diversity**
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountablefor execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and complianceobligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with thebusiness unit's risk appetite and all risk and compliance program requirements.

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