Depot Administrator

4 months ago

SuttonInAshfield, United Kingdom First Fence Full time

First Fence is a leading name in the Security and Temporary Fencing industry that provide the highest standard of service, at the best market price. Our team of specialists are dedicated to meeting the needs and expectations of all of our customers.

As we are the only security fencing company to offer same day delivery within the UK, delivering optimum service through our dedicated sales, transport & systems development teams, it is no surprise we are one of the market leading companies in the security fencing industry.

The rapid pace of our growth has resulted in a sales increase in excess of 100% year on year since we were established in Burton-on-Trent in 2010. Building on our success, we are continuing to develop avenues for new business opportunities. Having recently opened our sixth depot in Nottingham, we have ambitious plans for further growth and business expansion.

Our rapid growth means that we currently operate from six locations - our main head office in Swadlincote in the East Midlands, Tipton in the West Midlands, Nottingham, Canvey Island, Bristol, and Glasgow.

**Position**:
**Depot Administrator**

Reporting to**:Depot Manager**

Operational Responsibilities:

- Ensure files, including legal, are created, maintained, in date and in one location. This includes as a minimum Forklift Checksheets, Vehicle Maintenance, Fire Safety and Health & Safety compliance documentations
- Manage diaries, meetings/appointments/events/conferences including catering and venue booking
- Maintaining schedules and communicating reminders of important tasks and deadlines
- Screening phone calls, enquiries, and requests, and handling where appropriate
- Raising Purchase Orders
- Processing Invoices from Sales orders
- Raising invoices for customers from agreed and delivered orders
- Ensure all stock movements requests are accurately recorded
- Arranging deliveries and collections
- Liaising with customers via telephone and written communication
- Updating and advising customers on Progress of orders and advising on ETA of delivery
- Liaising with colleagues, suppliers, and customers/clients
- Creating Quotations for customers & Closing Sales

**Requirements**:
**How you do it**:

- You are courteous, friendly and professional to your colleagues and customers
- You remain calm in a fast paced, high-pressure environment.
- You have strong planning skills
- You are able to make the right decisions, understanding the implications of those decision
- You have a logical and systematic approach to work, working with wider team or on your own using initiative
- You have good time management, with the ability to work under pressure, maintain accuracy and keep to deadlines
- You have the ability to solve problems and make decisions
- You have excellent relationship management skills, with the ability to work collaboratively with internal and external teams
- You have excellent communication skills, both written and oral
- You have IT literacy, skills in Excel and the ability to handle electronic data
- You maintain company and customer records ensuring complicity with Data Protection Act 2018
- You attend and participate in meetings and training sessions that may be necessary in the performance of your duties.

You may be required to undertake any additional tasks as may reasonably be required from time to time including travel within the UK

**Previous Experience in a Sales Role is Beneficial for this Role.**

**Other information**:
**Job Types**: Full-time, Permanent

**Salary**: £11.00 per hour

Hours: 30 hours.

Start and finish times between 9am - 5pm

**Benefits**:

- Cycle to work scheme
- Employee Assist Programme
- Discount platform
- Christmas Closedown

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