Attendance Officer

3 weeks ago

Nottingham, United Kingdom Eight Full time

Attendance Officer - Secondary School (towards the Arnold area)

The main aspects of the Attendance Officer role will be as follows:

- **Main Duties and Responsibilities**

Specific responsibilities include the following which provides a working framework within which the post holder should exercise initiative and accountability:

- To assist in delivering pastoral and attendance support to pupils by recording, monitoring and analysing attendance records.
- Promote good attendance inside and outside of school using a variety of methods.
- Collaboratively work to reduce the percentage of PA (Persistent Absence) and lateness at the Academy.
- To keep appropriate staff up-to-date with information.
- To maintain productive working relationships with pupils, acting as a role model.
- To provide feedback to staff, parents and students in relation to attendance.
- To maintain constructive relationships with parents/carers when exchanging information, facilitating their support for their child’s attendance, access and learning and supporting home to Academy and community links.
- To make unsupervised contact with families in response to allocated referrals i.e. home visits and/or meetings in school.
- To assist in the development, implementation and monitoring of systems relating to attendance and integration e.g. registration, truancy, pastoral systems etc.
- To comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- To effectively and proactively resolve all issues arising from attendance and in a timely manner and analyse data and patterns in relation to absence.
- To maintain and update all necessary records using manual and computerised systems, compiling returns as appropriate.
- To update attendance records.

**Specific Responsibilities**

**Daily**:

- Record Parent/Carer Absence calls on SIMs and ensure that reason for absence and any other additional information is fully documented.
- Make phone calls on the first day of absence and send truancy calls.
- Record and file medical letters and provide updates as needed.
- Administration of SIMS/Synergy to ensure the register is competed and exclusions recorded accurately.
- Manage distribution and collation of Holiday Absence Request Letters

**Weekly**:

- Update Attendance tracker with attendance figures from SIMS.
- Generate the weekly Attendance Performance Indicator every Friday by 4pm for the Assistant Vice Principal highlighting attendance trends and patterns and significant group data.
- Generate daily, weekly and yearly attendance data using tracker and create year group comparisons from data. Generate previous academic years attendance comparatives when required.
- Link with the Admissions Officer maintaining Student Mobility Data adding and deleting students from roll as appropriate.
- Identify students for tutor chats so teachers can challenge students and communicate through absence letters to parents and carers.
- Keep tracker updated on weekly basis with attendance notes. Sent letters and arrange parental meetings with attendance concerns.
- Liaise with HOY on weekly attendance positives and causes for concern and implement support for students
- Liaise with the Assistant Principal in charge of attendance.
- Support rewards for good attendance and improved attendance across the academy.

**Termly / Half Termly**:

- Provide Half Termly Attendance data for analysis at SLT/Trust level
- Work collaboratively with the Lead on Attendance
- Reward students who have good attendance and support those who need to improve
- Attendance panel meetings for students whose attendance does not meet that of the academy
- Produce an attendance board and promotional material for Parents’ Evenings/Open Evenings/display/website/social media

**Other**:

- To assist with the efficient running of the student support office and undertake general office duties/assisting as required and ordering equipment and resources when needed.
- Maintain clear expectations, high standards of professionalism and collaboration to meet the Academy Development Plan priorities

**Other duties**

The post holder will be expected to use all Trust standard computer hardware and software packages where appropriate. Specific responsibilities include:
**General**
- Work in a professional manner and with integrity and maintain confidentiality of records and information.
- Maintain up to date knowledge in line with national changes and legislation as appropriate to the role.
- Be aware of and comply with all Trust policies including in particular IT, Health and Safety and Safeguarding.
- Participate in the Trust Professional Performance Review process and undertake professional development as required.
- Adhere to all internal and external deadlines.

**Job Types**: Full-time, Temporary contract
Contract length: 6 weeks

**Salary*

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