Office Manager

2 days ago

Slough, United Kingdom Reed Accountancy Full time

I am currently representing my client who are looking for an Office Manager at their premises in Slough.

This role is at the heart of what the company do, you will be responsible for ensuring insurances, accreditations, certifications are all maintained as well as ensuring the smooth running of the office and facilities.

The Office Manager's duties are:
The coordination and implementation of office procedures
Most work involves both written and oral communication, and requires relevant skills such as IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure.
Creating and maintaining filing systems;
Organising travel for staff.
Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases;
Devising and maintaining office systems;
Using content management systems to maintain and update websites and internal databases;
Ordering and maintaining stationery and equipment;
Sorting and distributing incoming post and organising and sending outgoing post;
Scanning and publishing documents onto document management system;
Assisting colleagues with contracts - scanning / publishing onto DMS
Take charge of and deliver the purchasing requirements for the office and vehicles/plant.
Monitor and maintain all compliance / accreditation / certification
Monitor and maintain all staff certification
Work with Operations team to ensure sub-contractors are completing required paperwork and completing any required training in a timely manner.
Prepare for and take control of annual audits
Carry out weekly and monthly checks for First Aid / Fire Safety / Housekeeping
Be responsible for company vehicles - Breakdown / Maintenance / FORS accreditation
Create and maintain COSHH and Risk Assessments
Be responsible for thinking through any consequences that may arise due to changes and then to take action to mitigate against loss for the company or the customer.
General admin tasks
Be able to assist / stand in / cover /support colleagues in times of need
Be flexible and willing to take on tasks as specified by management.
Minimum Requirements:
Very good English written and verbal communication skills with suppliers, clients, office, screed teams and operations.
This is a demanding role where last minute changes can cause pressure, an ability to stay calm and to work through issues as they arise is a must.
Good attention to detail.
Self motivated with a “can do” approach.
IT literate - Experience with Microsoft packages, Powerpoint etc would be beneficial.
This is a permanent role Monday to Friday.

All successful applicants will be contacted.

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