Admin Officer

6 months ago

Hastings, United Kingdom Ministry of Justice Full time

**Admin Officer - 77528**
**£22,940**
**Hastings**:
**Grade: AO**:
**Overview**:
HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. We provide support for the legal system across England and Wales, along with non-devolved tribunals in Scotland and Northern Ireland, ensuring justice works for everyone.

Our Justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society. It protects some of the most vulnerable people in our communities, from families in crisis to claimants and commercial businesses. We have a responsibility to deliver a Justice system that is accessible to everyone and operates efficiently.

**The key purpose of the role**:
Administrative Officers are assigned to teams to carry out a variety of general administrative duties to progress cases through the court/tribunal system or provide support to other functions within HMCTS. Continuous improvement tools and techniques are used in HMCTS and so there will be opportunities to exercise discretion and initiative and continually look to improve, within a framework of Standard Operating Procedures (SOPs). Problem solving is carried out by reference to lean techniques (e.g., problem-solving hubs) and comprehensive guidelines and instructions - complex or difficult issues are normally referred to or will involve a team leader. In some positions, role holders will have regular contact with court / tribunal users, including members of the Judiciary and the legal profession. Administrative Officers work within a team with regular management support and are responsible for their own time, although there may be some opportunity to provide advice and carry out limited supervision of others.

**Essential Skills & Criteria**:

- Strong customer focus and service skills
- Experience of working in an administrative role in a customer focussed environment
- Proficient with IT and Microsoft Software packages
- Excellent communication and organisational skills
- Customer Service and Administrative skills

Whilst the post holder will be allocated to a specific office base, there may be a need for flexibility to work on an ad hoc basis at other local HMCTS offices.

**Key responsibilities**:
**Administration**:

- Preparing papers and/or digital files for court, tribunals, hearings and meetings.
- Producing court/tribunal documents.
- General photocopying and filing.
- Creating and updating records on in-house computer system and data input.
- Post opening and dispatch.
- Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
- Preparing meeting agenda, joining instructions, handouts etc

**Drafting**:

- Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions.

**Operations**:

- Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date.
- Assisting court users, supporting listing and rota management, checking files.
- Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees etc.
- Handling counter (face to face), written and telephone enquiries.
- To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive.
- To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects.
- To undertake ad hoc roles within the band such as Jury Bailiff Officer, Learning and Development Co-ordinator, Health and safety roles.

**Processing casework**:

- Including standard documentation and information, court orders, claims, fines and fees
- Resulting courts accurately, interpreting accurately the information needed on a court file
- To work to workload targets in terms of throughput and accuracy.

**Checking and verifying**:

- Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
- Ensuring compliance and administration documentation meet quality standards.
- Role holders may have to cross check and validate work completed by colleagues.

**Collecting and assembling information**:

- For returns, results, accounts, statements, warrants, statistical analysis, reports etc.
- Work may require interpretation of source materials, preparation of bundles, chasing.
- Role holders will need to modify and adjust information and make decisions to allow work to be completed.
- Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as needed

**Undertaking calculations**:

- Produce basic statistical analysis reports and where needed, process financial information.
- Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.
- Spending limited su

  • Admin Officer

    6 months ago

    Hastings, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 305565**Salary**: - £22,940**Job grade**: - Administrative Officer- AO**Contract type**: - Fixed Term**Length of employment**: - For a period of up to 12 months**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: -...

  • Admin Officer

    5 months ago

    Hastings, United Kingdom Ministry of Justice Full time

    **Admin Officer - 77112** **£21,775** **Hastings**: - This position is available for external applicants as well as existing civil servants on level transfer or promotion. Secondments and loans will be considered on an individual basis._ **Key Purpose**: **Background** This is an essential role providing excellent administrative support assisting the...

  • Business Admin Coach

    5 months ago

    Hastings, United Kingdom Barclay Meade Full time

    Im currently recruiting for a business admin coach in the Hastings area for one of the largest apprenticeship providers in the UK. They are looking for a Office Manager with 3 years experience to become a Business Admin/Customer Service Coach to help others. What will you be doing? Working with learners remotely and at their place of work, you'll deliver...

  • Admin Officer

    5 months ago

    Hastings, United Kingdom HM Courts and Tribunals Service Full time

    **Details**: **Reference number**: - 302729**Salary**: - £21,775**Job grade**: - Administrative Officer- AO**Contract type**: - Permanent**Type of role**: - Operational Delivery**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to know Location - This position is based at...

  • Office Administrator

    6 months ago

    Hastings, United Kingdom The Laurels Nursing Home Full time

    We are looking to recruit a part time Office Administrator to join our team. Responsible to our Home Manager, you will be working closely with the management team in providing administrative support in a fast-paced environment. You will also be required to help with recruitment, staff training records and other administration duties. Hours required 25...

  • Office Manager

    2 months ago

    Hastings, United Kingdom CV-Library Full time

    An opportunity has arisen for an Office Manager to join a highly recommended and reputable firm that specialises in various areas of law to include conveyancing, commercial conveyancing, family & matrimonial and litigation. Additional experience in an accounts or finance role would be highly advantageous. What you’ll do as Office Manager: Oversee...

  • Matron Admin Assistant

    6 months ago

    Hastings, United Kingdom East Sussex Healthcare NHS Trust Full time

    Conquest Hospital Newington WardMatron’s Admin AssistantPart-time 18.75 hours Band 2 £22,383 pro rata Newington Ward is a busy, Acute medical admissions unit for over 75 year old frail patients. We are a 28 bedded unit with a multi-disciplinary team working to assess, treat and discharge patients We are looking for a pleasant and caring Matron’s Admin...

  • Radiology Office Team Leader

    5 months ago

    Hastings, United Kingdom East Sussex Healthcare NHS Trust Full time

    Radiology is a milestone in the patient pathway and, as technologies continue to improve and demand increases, the Trust's Radiology department is becoming one of the busiest areas of the hospital to work. Join us as an Office Team Leader and you could soon be part of a dedicated admin team that's focused on reducing patient waits and providing a seamless,...

  • Senior Administrative Support Officer

    1 week ago

    Hastings, East Sussex, United Kingdom Sussex Partnership NHS Foundation Trust Full time

    We are seeking a highly skilled and motivated Senior Administrative Support Officer to join our team at Sussex Partnership NHS Foundation Trust. This is an exciting opportunity for a proactive individual who thrives in a fast-paced environment, providing exceptional support to our clinical team.About the Role:Typing and/or formatting documents for doctors...

  • Radiology Clerical Officer

    6 months ago

    Hastings, United Kingdom East Sussex Healthcare NHS Trust Full time

    Radiology is a milestone in the patient pathway and, as technologies continue to improve and demand increases, the Trust's Radiology department is becoming one of the busiest areas of the hospital to work. Join us as a Clerical Officer and you could soon be part of a dedicated Reception Team working at Conquest Hospital and Bexhill Community Diagnostic...

  • Radiology Clerical Officer

    6 months ago

    Hastings, United Kingdom East Sussex Healthcare NHS Trust Full time

    Radiology is a milestone in the patient pathway and, as technologies continue to improve and demand increases, the Trust's Radiology department is becoming one of the busiest areas of the hospital to work. Join us as a Clerical Officer and you could soon be part of a dedicated Reception Team working at Conquest Hospital and Bexhill Community Diagnostic...

  • Private Client Solicitor/Legal Executive

    1 month ago

    Hastings, East Sussex, United Kingdom Staff Recruit Full time

    Private Client Solicitor/Legal ExecutiveThis leading firm of Solicitors with offices in East Sussex is seeking a Private Client Solicitor/Legal Executive to join their successful team based in their Hastings office. The successful candidate will need previous fee-earning experience, be able to work with little supervision, and have working experience in...

  • Customer Service Administrator

    6 months ago

    Hastings, United Kingdom CDH Recruitment Ltd. Full time

    **Main Duties** - First pick up on phone - directing calls/answering queries - Setting up technician visits - Sending out parts to rectify complaints - Work as part of a team - Any other admin duties - After full training, more tasks may be introduced **Skills and Qualifications** - Good eye for detail - would need to make judgement calls on what needs to...

  • Customer Service Advisor 3 Month Ftc

    5 months ago

    Hastings, United Kingdom Connells Group Full time

    We are looking for a highly motivated Customer Service Advisor to join us on 3 Month Fixed Term Contract in our Customer Service Team based in Hastings. Conveyancing Direct Ltd is one of the top 10 Conveyancing Companies in England and Wales and a leading provider of conveyancing in our local area. We are looking to recruit a Customer Service Advisor to...

  • Matron Admin Assistant

    5 months ago

    Hastings, United Kingdom East Sussex Healthcare NHS Trust Full time

    MacDonald Ward is an acute 28 bedded Complex Elderly ward caring for patients with Dementia & other medical conditions. We are a happy, friendly & passionate ward caring for patients in a quiet & calm environment. If you have an interest in dementia this is the ward for you. We deliver excellent patient care in a challenging & motivated workplace. This...

  • Cardiology Booking Clerk

    6 days ago

    Hastings, United Kingdom East Sussex Healthcare NHS Trust Full time

    Job summary We have an exciting opportunity for a part-time motivated booking clerk to join our busy Cardiology administrative team. The post available will be based at Conquest Hospital and may involve some working from home. The successful applicant will demonstrate excellent communication skills, be well organised, motivated and be able to work...

  • Psychiatrist Consultant

    4 weeks ago

    Hastings, East Sussex, United Kingdom Sussex Partnership NHS FoundationTrust Full time

    Role OverviewWe are seeking a highly skilled Consultant Psychiatrist to join our Mental Health Liaison and Urgent Care Pathway team at Sussex Partnership NHS Foundation Trust. The successful candidate will provide quality mental health care and treatment for patients with severe and enduring mental illness, working closely with a highly specialist...

  • Lead Psychiatrist in Learning Disabilities

    3 weeks ago

    Hastings, East Sussex, United Kingdom Sussex Partnership NHS FoundationTrust Full time

    Job SummaryWe are seeking a highly skilled Consultant Psychiatrist to join our team in East Sussex. The successful candidate will be responsible for providing quality mental health care and treatment for patients with severe and enduring mental illness.Key Responsibilities:Manage, appraise, and provide professional supervision to junior medical...

  • Funeral Director Assistant

    1 month ago

    Hastings, East Sussex, United Kingdom Sammons Recruitment Ltd Full time

    Job SummaryWe are seeking a skilled and compassionate Funeral Director Assistant to join our team at Sammons Recruitment Ltd. As a Funeral Director Assistant, you will play a vital role in supporting the funeral director in planning and coordinating funeral services.Key ResponsibilitiesAssist the funeral director in meeting with families, executors, and...

  • Finance Assistant

    5 months ago

    Hastings, United Kingdom Triangle Fire Systems Ltd Full time

    Triangle Fire Systems are one of the UK’s leading specialists in the design, installation and service of Commercial, Residential & Domestic Fire Sprinkler Systems and dry and wet rising mains. Our rapidly growing, family run company are looking to recruit a Finance Assistant to join our Hastings Office on a full time basis. Triangle are inclusive,...