Rota Coordinator/ Tracking Assistant

3 weeks ago

Northampton, United Kingdom Northampton General Hospital NHS Trust Full time

The post holder will provide day to day support to the Head and Neck Surgery Directorate in providing a high standard of cover/care by effective maximisation of medical staff resources and a responsibility for initiating the necessary action taken in order to maintain service requirements.

You will need a keen eye for detail, be a problem solver and can clearly communicate this information with the Head and Neck team at Kettering General Hospital and other Departments in the Trust.

The post holder will be responsible for the administration processes to support the management of the on-call rotas for junior and Consultant Staff across the NGH and KGH sites.

You will be able to liaise and communicate to external resources from the Directorate.

The post holder will also have a clear understanding of the patient pathway, to maintain rota efficiencies and assist with validation demands.

Deliver a scheduled monthly clinical activity rota to the head and Neck team Assisting with the management teams in both Northampton and Kettering General Hospital.

Update and maintain the e-rostering system for the recording and management of sickness absence amongst junior doctors, as well as annual leave and study leave.

Accurate reporting to the Clinical Leads in order to comply with Sickness and Absence procedures

Work towards assisting the Workforce Information Team in the monitoring process for the junior doctor’s hours and to be a point of contact for the juniors and workforce information team.

Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage

We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.

We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

Organise and deliver a monthly clinical activity rota for the head and Neck team.

Circulate the rotas to switch boards across NGH and KGH sites, health rostering team and the

general Head and Neck teams, the rotas are key to ensuring continuous activity.

The post holder will be responsible to ensure consultants always have assistance in theatres, will identify service gaps and plan/initiate acquisition of any locum doctors in a timely manner. You will engage with

provide cover for on calls and liaise with the HR team should Locum/ bank assistance be required.

You will work proactively to cover gaps.

The post holder will be the first port of call for any new member of the team, you will be responsible for the induction, ensuring systems are set up and accessed, and name badges, swipe cards and car park passes are in situ.

The post holder will be responsible for the planning and delivering of local inductions for junior doctors on rotations by developing and presenting the on-call expectations, policies and procedures at the Corporate Induction, working closely with the lead registrars. You will also manage and record the mandatory training for the clinicians.

The post holder will update and maintain the e-rostering system for the recording and management of sickness absence amongst junior doctors, as well as annual leave and study leave.

This includes accurate reporting to the Clinical Leads in order to comply with Sickness and Absence procedures.

The post holder will be responsible to input additional hours on to the Patchwork payment system in a timely manner.

The post holder will support Better Care at Lower Cost through:
Ensuring compliance with monitor capped rates and framework agencies

Producing analysis for bank, additional hours and agency usage and spend

Work with Service teams to reduce agency spend.

The post holder will work with junior doctors, Consultant teams, and the Workforce Information Team to ensure that the rotas are compliant with the European Working Time Directive.

The post holder will be required to communicate effectively with junior medical staff across the directorates, as well as with managers, Consultants, Workforce Information and external agencies and attend and participate in team and departmental meetings.

The post holder will be required to communicate effectively with junior medical staff across the directorates, as wel

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