Executive Assistant

3 months ago

Surrey, United Kingdom Kimberly-Clark Full time

**About You**

We are looking for an **Executive Assistant **to support members of the UK Leadership team in the Family Care business unit. You will be proactive, collaborative and adaptable with excellent organisation and communication skills, managing multiple projects and leader requests.

You will have the ability to build great relationships with people at all levels with both internal and external contacts.

This is a hybrid (home/office) role with regular attendance at our office in Tadworth, Surrey and some travel to support offsite activities on an adhoc basis

**What is it like to work at Kimberly-Clark?**

Huggies®. Kleenex®. Andrex®. Scott®. Kotex®. Poise®. Depend®. You already know our legendary brands—and so does the rest of the world. In fact, 25% of people in the world use Kimberly-Clark products every day.

The identity of each and every one of our employees makes us who we are and makes our global company of over 40,000-plus employees stronger because of it. We are in the business of providing better care for a better world, for everyone, everywhere. At Kimberly-Clark treating individuals with respect is the way we do business and the way we lead our industry and our world. We’re building an organisation that looks and thinks like our customers around the world and are searching for talented people with different perspectives and varied backgrounds. People like you. It’s all here for you at Kimberly-Clark; you just need to join us

**The Role**
- Set-up and logistics of regular leadership team meetings, annual conferences and team building events (offsite, onsite or virtual)
- Develop and maintain an understanding of the wider business context to enable good quality support for Family Care
- Diary booking, PowerPoint creation and logistics of monthly Town Halls
- Work with the wider Family Care teams to ensure POs are processed in a timely and accurate manner.
- Creation and distribution of communication materials e.g. engagement materials, monthly updates
- Ability to use new tools for Workshop team preparations i.e. Miro
- Help with weekly Family Care team meetings and follow up of the LSW action plan
- Utilise collaboration tools (Yammer, Microsoft Teams etc.) to inform, update and communicate to the supply chain and or manufacturing teams.
- Collate information and support the analysis and share action planning of MyVoice activity.
- Assist the Directors with team new joiners to K-C and the on-boarding process
- Manage all travel requirements for Directors
- both domestic and international, including any visa requirements
- Liaise with hotels/conference centres to ensure accommodation, room layout, equipment and catering conform to KC standards and negotiate rates/reductions where possible
- Network and build good working relationships with all internal personnel, and external K-C partners and suppliers
- Carry out all administrative duties efficiently, accurately and on time, making recommendations and implementing improvements

You will have experience of providing first class Executive Assistant support working with Senior Leaders, ideally within a matrix organisation. You will also need to have strong experience of event planning and negotiating costs with external providers

**Total Benefits**

We offer competitive pay and benefits to employees and reward excellence and performance. Our belief in promoting a healthy work-life balance drives us to support our employees’ total well-being, offering comprehensive benefits not limited to gym memberships, private medical insurance, dental cover, employee assistance programme, cycle to work scheme, critical illness cover, travel insurance and a market leading defined contribution pension scheme.

Certain benefits, such as flexible work schedules and parental leave, can be tailored to meet specific individual needs, giving our employees the flexibility to manage their commitments inside and outside of work. We are proud to be rated as a top 100 workplace for working mothers for two years in a row.

**To Be Considered**

**And finally, the small print.**:

- The statements above are intended to describe the general nature and level of work performed by employees assigned to this role. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position._
- Kimberly-Clark is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law._
- KC is a sponsor of the Recruitment and Employment Confederation Good Recruitment Campaign_

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