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Personal Assistant to Senior Finance Team

3 months ago

Cambridge, United Kingdom Cambridge University Hospitals Full time

**Main area**
- Personal Assistant**Grade**
- Band 4**Contract**
- Permanent**Hours**
- Full time
Part time
Flexible working

37.5 hours per week (Full Time or Part Time/Flexible working hours may be considered)**Job ref**
- 180-F-245210**Employer**
- Cambridge University Hospitals NHS Foundation Trust**Employer type**
- NHS**Site**
- Addenbrookes Hospital-Division Corporate**Town**
- Cambridge**Salary**
- £25,147 - £27,596 p.a. pro rata**Salary period**
- Yearly**Closing**
- 02/06/2024 23:59**Interview date**
- 13/06/2024Job overview

An opportunity has arisen within the Finance Directorate at Addenbrooke's for an initiative driven Personal Assistant to the Senior Finance Team. You will be providing high quality, confidential PA support to senior staff members such as the Deputy Director of Finance and wider finance senior team. This role is a great opportunity to develop your PA skills and/or learn more about NHS finance. You must be organised, focused and able to work independently and as part of a team.

Main duties of the job

Provide comprehensive administrative support to the wider Finance team, including Deputy Director of Finance, Financial Management, Income/Commissioning and commercial development.

Provide high quality administrative support to the Trust’s Committees, inc senior team meeting, commercial services and investment committees.

Work together with the Executive Assistant to Chief Finance Officer & Personal Assistant to Senior Finance Team on a daily basis to ensure the Finance team is fully supported.

Working for our organisation

**Our Trust**

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

This vacancy will close at midnight on the 2nd June 2024.

Interviews are due to be held on the 13th June 2024.

**Benefits to you**

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

Person specification

**Qualifications**:
Essential criteria

Educated to A level or NVQ level 3 Customer Service / Business Admin / ITQ or equivalent experience.
- English and Mathematics GCSE or equivalent.Desirable criteria
- Secretarial qualification or equivalent experience.Experience

Essential criteria

Experience of working in a busy office environment Secretarial and/or administrative experience, including minute taking Experience of complex diary management Prioritising, planning and organising own tasks Working within guidelines Experience of IT packages - Microsoft Office Experience of producing documents to a high standard

Secretarial and/or administrative experience, including minute taking.

Experience of complex diary management.

Prioritising, planning and organising own tasks.

Help manage the finance teams recruitment and on boarding processes.
- Experience of IT packages - Microsoft Office.Desirable criteria

Previous experience of working in NHS.

Experience of using HealthRoster.
- Experience of using trac and/or other recruitment systems.Knowledge

Essential criteria

Understanding of confidentiality and data protection.

Sound knowledge of office procedures.
- Good working knowledge of Microsoft Office packages.Desirable criteria

Knowledge of the Trust including awareness of priorities.
- Knowledge of Trust information systems.**Skills**:
Essential criteria

Ability to work as part of a team.

Ability to develop templates for letters.

Ability to use own initiative and work autonomously.

Willing to take on/learn new skills.

Ability to show attention to detail and accuracy.

Ability to adapt to change.

Ability to work under pressure.

Ability