Purchase Ledger Administrator

3 weeks ago

Coventry, United Kingdom Raymond Associates Full time

**Purchase Ledger Administrator**

**The Opportunity**

Working in a friendly team who are committed to delivering an outstanding service, your role will be to maintain an effective sales ledger in line with company procedures and administrative support to the finance department and other divisions as required.

**The Package**
- £18-£22k basic Pro Rata
- 35 days holiday per year Pro Rata
- 9am - 5pm
- Flexible working hours
- Work from home options following probation

**The Role of the Purchase Ledger Administrator**
- Processing high volume supplier invoices in an efficient manner, this involves:

- Recording all invoices that are received
- Sending invoices to the appropriate person for authorisation chase for those not returned promptly.
- Effectively and efficiently resolving invoice queries by written and oral communications.
- Entering authorised invoices on the company’s system.
- Working through queries to an acceptable conclusion.
- Informing suppliers of reasons for non-payment in writing or by telephone.
- Being the first contact for suppliers in relation to payment issues, dealing with their queries and building up lasting relationships.
- Communication of issues both written and oral.
- Reconciling accounts to keep them in a manageable condition.
- Reconcile supplier accounts to supplier statements.
- Expense and petty cash processing - ensure that claims are complete and correct prior to processing and paying.
- Any other purchase related tasks.
- Ensure electronic and paper based files are maintained, updated and filed and completed in a timely manner. To maintain an up
- to-date filing system, hard and soft copy, Maintain and update files accurately and in accordance with Data Protection requirements.
- To ensure administrative support is provided for the regions and head office based personnel, when required.
- Answer incoming telephone calls, ensuring that messages are correctly taken and communicated effectively.
- To provide support with ad-hoc projects.
- To communicate with the manager any administration areas that requires corrective action.
- Provide excellent customer service, both internally and externally, in line with the company and departmental standards, procedures and guidelines.
- Dealing appropriately with customers, both internally and externally, queries received via telephone and/or written and after consultation with appropriate personnel, providing written responses to confirm the outcome/action.
- To ensure all management and control systems are adhered to, and that the company is complying with administration, Health and Safety, quality and environmental standards.
- With the line manager’s support ensure the company’s Health and Safety Policy and Procedures are being implemented and adhered to.
- To ensure strict confidentiality is maintained at all times.

**The Person**
- Strong Purchase Ledger experience
- Excellent IT skills.
- Excellent numeracy skills.
- The ability to communicate with all levels of staff.
- Good attention to detail.
- Ability to work as part of a team.

**Why Work for Us**
- Ethical Business, always looking to reduce our environmental impact and our use of the planet’s resources.
- Equal Opportunities Employer who promotes diversity.
- Innovative Approach to the Employee Journey
- A defined purpose-driven set of values helps our employees understand what we stand for and fosters the shared sense of responsibility and family-feel to our business

**Job Types**: Full-time, Fixed term contract
Contract length: 9 months

**Salary**: £18,000.00-£22,000.00 per year

**Benefits**:

- On-site parking
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Coventry: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Purchase Ledger: 1 year (required)

Work Location: One location

Reference ID: RA20230406

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