Administrator

**JOB DESCRIPTION**

**Job Title**:
**Administrator**

**Department/Group**:
**Support staff**

**Level/Salary Range**:
**Grade D (SCP 6 - 11)**

**Reporting to**:
**Weeks per year**:
**Term time only**

**Hours per week**:
**15 hours**

**2 days a week**

**Safer Recruitment Statement**

**The Bishop Fraser Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.**

**Vision Statement**

**“**To allow all children to experience ‘life in all its fullness’, no matter what their starting point” by:

- Offering a high quality, inclusive and distinctive education
- A caring and nurturing environment based on our Christian values
- Recognising the unique nature of each child.

**All staff employed by The Bishop Fraser Trust are required to**:

- uphold and promote the Trust’s vision;
- uphold and promote the Christian ethos of all schools in the Trust;
- support and contribute to the achievement of all students academically and pastorally;
- support and contribute to the Trust’s responsibility for safeguarding all students;
- undertake professional training to enhance personal development and job performance;
- comply with all Trust and individual school policies and procedures including safeguarding, child protection, health, safety and security, confidentiality and data protection;
- maintain high professional standards of attendance, punctuality, appearance, conduct and positive relationships with all pupils, parents/carers, colleagues, governors, trustees and members; treating everyone with dignity and respect;
- share best practice, expertise and skills with others.

**Main Objectives of Role**:

- The post holder will provide confidential administrative support to the central HR team and the Trust, including the preparation of confidential reports.
- To support the Head of HR, Senior HR Business Partners and HR Business Partners with the development and delivery of a responsive, effective, professional and compliant HR service which is fully embedded across the Trust.

**Main Duties**

**Administration Duties**
- Provide administration support where requested for HR processes relating to induction, probation, performance management, sickness absence etc.
- To carry out administrative processes associated with recruitment ensuring all safer recruitment standards and safeguarding procedures are adhered to including advert and applicant management, liaising with recruiting managers in schools, providing recruitment process advice, requesting references, supporting with interview arrangements, correspondence and providing support on assessment days if required.
- Supporting with HR meetings where required.
- Minuting staff grievance and disciplinary investigations and hearings where appropriate.
- To maintain up to date knowledge on all HR related matters through training and development, membership of relevant professional bodies and the development of HR networks.
- To provide confidential administrative support to the HR department and the Trust including the preparation of confidential documents and reports using Word and Excel.
- To accurately input information into HR databases.
- To carry out administrative processes relating to starters, leavers (including exit interviews) and changes throughout the employee lifecycle
- To monitor sickness absence of school staff hitting absence monitoring trigger points from the Trust Schools’ Management Information Systems (SIMS) and communicate any cases to the HR Administrator/ Business Partner.
- To maintain personnel records electronically ensuring confidentiality when sharing data in line with current GDPR requirements, including for any new central Trust staff.
- To maintain training records for central Trust staff
- To raise requisitions through the Trust financial management system for any service purchased.
- To support the provision of Trust HR service to new schools joining the Bishop Fraser Trust.
- To share own knowledge and best working practices with new HR colleagues joining the team.

**General**
- To undertake such other duties related to the work of the department appropriate to the post, as may be assigned.
- To fulfil personal requirements, where appropriate, with regard to Trust policies and procedures, health, safety and welfare, emergency, evacuation and security.
- To engage in relevant continuous professional development to obtain a level 3 HR qualification
- To take responsibility for promoting and safeguarding the welfare of students in the Trust’s schools.
- To work flexibly in the interests of the service. This may include undertaking other duties provided that these are appropriate to the employee’s background, skills and abilities.

**All staff at The Bishop Fraser Trust will**:

- Seek to be positive and build up the common good through their own individual contribution to the life of the Trust schools
- Offer ideas and su