Administrative Assistant
3 weeks ago
Administrative Assistant
**Job Description**:
**IDENTIFICATION OF JOB**
**Working base **Warwick House, Llandrindod Wells (with travel within England and Wales)
**Temporary Contract **Office based
**Responsible to** Finance Manager
**Responsible for** Any admin volunteers
**Salary**:£20,575 per annum (pro rata)
**Holiday Entitlement**: 25 days per annum plus Bank Holidays.
**Pension**:Enrolment into the NEST auto-enrolment scheme, currently with 3% minimum employees’ contribution with a 6% contribution from RWT.
**Working Hours**: 15 hours per week, with flexible working arrangements. Some evening work occasionally required for which Time Off In Lieu will be awarded.
**Overall purpose**
To make sure the office is organised, and daily tasks completed efficiently, helping with finance and membership tasks as required.
**Main responsibilities**
- Ordering goods and services
- Keeping the office tidy, managing recycling etc.
- Taking and submitting meter readings
- Maintenance of electronic and paper records
- Arranging the printing and distribution of RWT’s Newsletters
- Dealing with post in and out
- Liaison with membership, finance staff and volunteers
- Answering the telephone
- Managing the telephone system
- Sickness absence recording and monitoring
- Any other administrative tasks
**All staff are ambassadors for the organisation both internally and externally and expected to always act in a professional manner. They are required to abide by organisational rules, policies and procedures as laid down in the staff handbook, adopt environmentally friendly working practices, set and maintain high personal standards of efficiency and customer care and foster a ‘can do’ culture based on ownership, initiative, teamwork and exchange of information.**
**PERSON SPECIFICATION**
**KEY COMPETENCIES**
**PROFESSIONAL SKILLS AND QUALIFICATIONS**
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook and Teams
**Essential skills**
- Some experience in an administrative role
- _Ability_ to communicate well across different audiences
- Excellent organisational skills
- Good command of written English
- _Teamwork and collaboration skills_
- A good understanding of data protection as applicable to the UK
**Desirable skills**
- Knowledge of Human Resources processes
- Knowledge of organising electronic filing systems
- Experience of finance and database systems
**Personal Qualities**
- Energetic, friendly, and good humoured.
- Flexible
- Self-starter
- Passionate and prepared to learn, unlearn and relearn
- Honest and inclusive
- Willing to take ownership of problems and identify solutions
**Job Types**: Part-time, Temporary contract
Part-time hours: 15 per week
**Salary**: £20,575.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Llandrindod Wells: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 24/03/2023
Reference ID: RWTAA032023
Expected start date: 04/04/2023
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