Assistant Document Controller

2 weeks ago


Bristol, United Kingdom ISG plc Full time

Document Controller

**Division**: UK Construction South

**Office Location**: Bristol

Role Purpose
- To work within the document control team and adhere to the processes and protocols in place as well as reinforcing these with the downstream team.
- To assist with all document control tasks as well as administrative.

external contacts they will interface with (architects, trade and designers etc).
- This role plays an integral part in the project's success and as such the incumbent must be flexible, work unsupervised, have excellent communication skills and have a customer focused attitude.

Key accountabilities
- To understand and work within the document control system; to uphold the processes and protocols.
- Help manage the information distribution involved in procurement using the document control system.
- Maintenance of accurate records of all drawings and other construction documents issued by consultants and contractors through each stage of the project. Process a large number of documents daily, including a thorough QA check, printing and review/ distribution, and electronic forwarding to create an accurate and comprehensive audit trail.
- Ensure that an effective internal review loop is maintained so that all documents are properly reviewed by the Project Team.
- Ensure that every drawing or other design document is received by the relevant subcontractors and consultants; this involves being a final point check on any distribution marked by the Project Manager or Construction Manager.
- Establish from outset a close relationship with the existing Document Control team and the wider ISG te am to ensure that the proper procedures are put in place to maintain cost control and contractual integrity of the Project.
- To log, distribute promptly and keep updated various instructions from consultants, clients, project managers etc.
- To label, log, store and process all sample approvals.
- Communicate to the Project Team the abilities of the document control system and provide training, technical and procedural support for all users.
- Liaise with consultants/contractors to ensure that all parties are working to the correct drawings and other design documents, and to ensure that all parties are issuing documents correctly.

Skills & experience
- Experience of working on a construction site environment (in a similar role) preferable
- Experience using an electronic document control system preferable but not essential
- Knowledge of document control and/ or construction industry processes/ terminology preferable
- Proven planning and process management skills
- Attention to detail, accuracy and methodical approach to duties
- Accurate typing skills with a minimum speed of 60 wpm
- Must be able to communicate articulately, positively and effectively in English
- Advanced knowledge of Word, Excel. PowerPoint preferable

Our workplace strategy ‘Work for You’ includes flexible working practices such as hybrid working where employees can split their working time between work and home. We also recognise that some roles lend themselves to flexible options more than others, so if this is important to you please discuss this with your recruiter, during the hiring process.


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