Receptionist/business Admin Assistant
3 weeks ago
(12 month Fixed-Term Contract)_
Work with the Office Facilities Assistant to provide a professional front of house service and the interface between staff, guests and essential services.
Provide admin support to senior business leaders.
Job Responsibilities & Competence
Reception
- Provide reception services from 9.30am to 5.30pm, five days per week (additional hours ad hoc as work priorities dictate)
- Cover absences of Office Facilities Assistant i.e., lunch break/meetings/sickness/annual leave as agreed with Office Manager
- Register guests on Bevis Marks’ online system
- Meet and greet clients
- Ensure that all office facilities e.g., break-out areas, kitchens, meeting rooms etc are clean and functioning properly
- Prepare refreshments and assist with catering where required i.e., working lunches
- Field incoming telephone calls in a professional style, redirec
- ]ting the calls as appropriate
- Management of Bevis Marks’ building passes for staff and guests
- Assist Office Facilities Assistant with managing couriers, ordering stationery and distribution of post
Business Admin Assistant
- Administration assistance for 3-4 Leadership Team members, 4 Divisional Heads and the Distribution Lead
- Process expenses via PeopleSoft
- Book travel via Concur (online booking tool)
- Arrange meetings and events
- Process invoices via Coupa
Qualifications & Capabilities
- Strong organisational skills with the ability to handle a variety of duties within a timely and accurate manner
- Ability to effectively multitask and prioritise accordingly
- High level of customer service
- Excellent written and verbal communication skills.
Experience
- Front of house and/or customer service experience essential
- Experience in a similar corporate environment is desirable
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