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Receptionist

4 months ago

Ripon, United Kingdom Eccles Heddon Full time

This is a key role to act as a Joint Receptionist at our office in the centre of Ripon assisting callers to the office in person and on the telephone, dealing with incoming and outgoing post and deliveries and being a general problem solver for the firm.

This job role is for mornings only - 0900-1300 are the preferred working hours.

**Job responsibilities**:
1. Answering the telephone and directing calls to the right person in the practice.

2. Dealing with callers in person to the office.

3. Undertaking electronic identification and verification checks for clients who attend the office.

4. Opening, date stamping and scanning incoming post and ensuring that this is seen by a Partner before distribution.

5. Dealing with special and recorded delivery items.

6. Deal with the administration of the Wills, Deeds and Securities database including logging documents to be retained by the practice, logging outgoing documents and keeping the storage in good order.

7. Looking after the Meeting Rooms including making sure they are not double-booked; supplying meetings with refreshments when requested and keeping rooms tidy throughout the day.

8. Acting pro-actively to ensure that the office runs smoothly including liaising where necessary with IT providers, telephone providers and printer/copier providers.

9. Any other tasks as reasonably delegated by the Practice Manager or within the practice including providing cover for secretaries and reception colleagues as and when necessary.

**Job Types**: Part-time, Permanent

Pay: £10.50-£11.50 per hour

Expected hours: 20 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 31/05/2024
Reference ID: Reception - Ripon - May 2024
Expected start date: 03/06/2024