Operational Support Administrator

7 days ago


Rugby, United Kingdom Future Industrial Services Ltd Full time

**General**:
To assist in the day to day administrative, and process management, of the operational aspects of the Company.

**Main Duties**:

- Responsible for taking incoming calls from customers and suppliers.
- Issue of purchase order numbers to various main suppliers.
- Dealing with purchase order and invoice queries in a timely manner with the use of our accounts system, Microsoft Navision.
- Responsible for ensuring all financial information is kept up to date utilising the internal computer system and excel spreadsheets.
- Filing of invoices/paperwork plus general office administration duties.
- Balancing and filing of Statements.
- Credit card reconciliation.
- Preparation of sales packs ready through to invoicing with the use of sales invoicing system, Weighsoft.
- Dealing with sales invoice queries in a timely manner.
- Preparation of copy paperwork for customers upon request.
- Liaising with Operations & Sales to ensure efficient generation of sales quotations using the company’s internal computer system.
- Any other project work as required from time to time.

**General H&S Responsibilities**:

- Comply with Health & Safety requirements: as per training, policies, procedures, risk assessments, method statements, safe systems of work etc.
- Actively seek to improve safety culture.
- Report any H&S issues/accidents/near misses to your line manager immediately.

**Other General Responsibilities**:

- Attend training as required to maintain personal qualification/competence.
- Comply with the Company Equal Opportunities Policy and promote equality.
- Any other duties as required by line management, commensurate with the post holder’s level of training and competence.

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking

Schedule:

- 8 hour shift

Supplemental pay types:

- Performance bonus

Work Location: One location



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