Billing Coordinator

**calfordseaden is a leading multi-disciplined construction and property consultancy. We provide a definitive range of services to the UK building and construction industry covering civil & structural engineering, building & quantity surveying, clerk of works, project management, employers agent, architecture, mechanical & electrical engineering, sustainability, building information modelling, development monitoring, expert witness, rights of light, party wall and health & safety.**

**Responsibilities**:
**On a daily/Weekly Basis**:
You will be providing invoicing for groups (to be decided) and circulating to appropriate person and approving them for issue.

Regularly updating our document management system with accounting information and future fees.

Filing fee proposals and updating fee plans where necessary.

Drafting and issuing credit notes.

Accurate data entry.

Attending group meetings when required as directed by the manager.

Maintaining regular contact with all internal clients at the appropriate level.

Undertaking work in a diligent manner.

Reporting progress to the manager keeping them appraised of important issues.

Ensuring that training needs are identified and addressed.

Attending regular performance reviews.

Assisting the Supervisor with the upgrade of our current billing system.

**On a Monthly Basis**:
You will be moving jobs on fee plans and general updating of information on the fee plan system.

Updating database with aged debt information.

Changing invoicing details and filing letters from clients.

Checking the summary corresponds with invoices raised for each group.

Generating Credit Note Report.

Checking all rechargeable invoices have been dealt with.

Accurately entering expenses/mileage onto the database.

Closing jobs and saving forms to projects.

Entering Workroom Job Sheets onto the system.

**Person Specification**:
**Essential Criteria**:
You will be professionally dedicated, innovative and enthusiastic with a flexible approach to work.

Good attention to detail is required.

You need to be well organised to prioritise your work to meet deadlines.

You will have previous experience in a professional services environment (desirable).

You will need to be resilient as the job is pressured at times to meet the needs of the business.

A good communicator in written and spoken English as you will be dealing with senior stakeholders and clients within the business.

**Our Vision**:
To be identified as a trusted client advisor; national in reach, local in service and selected for our quality and expertise in the built environment

Our values, which are:
**Collaboration** - being one team and supporting each other to achieve the best results and maximise our potential

**Being Yourself** - being true to ourselves and other and celebrating differences

**Social Value** - recognizing and embracing the need for our work to have a positive social impact

**Excellence** - Striving to be up with the best and at the forefront of what we do

**Support** - providing investment, encouragement and support to bring out the best in our people

**Integrity** - being honest and doing the right thing

are integral to everything we do and are reflective of our interaction with each other, our clients, our wider stakeholders and how we approach our work and present ourselves.

Our brilliant team consists of individuals who are willing to go the extra mile to deliver the best results and are ultimately why our clients choose to work with us time and time again.

Wellbeing and Inclusion are at the forefront of our people strategy, and we are now happy to offer hybrid working on 95% of our roles and have recently committed to enhanced Family Leave schemes (after a qualifying period). We also invest heavily in Leadership and Management Development and Female Leadership Programmes. We are passionate about encouraging more diversity within the construction industry and are looking at apprenticeship and schools outreach programmes as part of our strategy.

If you are aligned to our values and are a talented and commercially minded** Billing Coordinator**, please apply, or if this job isn’t quite right for you but you would like to start or progress a career within construction consultancy, please send us your CV for one of our future roles or connect on our careers site.

**Training and Development**

The Practice is keen to assist individuals in developing work related professional interests. The Practice takes training seriously, providing practical and financial assistance to all personnel.

Calfordseaden is an Equal Opportunities Employer and is committed to and support the principles of equality of opportunity in employment, training and service delivery.

**Immigration, Asylum and Nationality Act 2006: List of Documents**

The Practice is required under this Act to ensure that all Employees have the right to work in the UK and the right to do the work offered.

At interview all potential