Finance Officer
5 months ago
Job description
City and Guilds of London Art School is seeking a suitably experienced individual to join its finance team. The Finance Officer will be a key member of the team supporting all areas of financial operations, ensuring day-to-day transactional finance processes and administration are undertaken accurately and efficiently. You will need excellent bookkeeping skills, in-depth operational knowledge of computer accounting packages (preferably Sage) and good Excel skills. Just as important is that you enjoy working in a small team in a creative and collegiate environment.
1 **_Main Purposes of the Role_**
1.1 The Finance Officer will be a key member of the finance team, conducting core financial processes across the range of the team’s responsibilities
1.2 The role supports all areas of financial operations, ensuring day-to-day transactional finance processes and financial administration are undertaken accurately and efficiently
2 **_Main Duties & Responsibilities of the Role_**
The main duties and responsibilities that are the normal expectations associated with the post are:
**Financial Operations**
2.1 Maintaining accurate and timely financial records and systems in conjunction with the Head of Finance and p/t Finance Assistant, including but not limited to:
2.2 Efficient maintenance and credit control of the Art School’s ‘sales ledger’, chiefly the fees paid by students or by the Student Loan company or bursary benefactors.
2.3 Ensuring all transactions are posted to the correct ledger code
2.4 Processing payments to suppliers in via the bank e-portal
2.5 Credit card and other e-payments reconciliation
2.6 Processing of donations received and providing information as required to relevant staff (e.g.Head of Development)
2.7 Overseeing bank reconciliation processes
2.8 Providing support to the Head of Finance for payroll preparation and management
2.9 Providing information to Senior Management Team and other colleagues to facilitate budget monitoring and control
2.10 Supporting the statutory account preparation, audit, management accounting and forecasting processes by collating data and contributing to reporting
2.11 Responding to supplier and general finance department queries
**Miscellaneous Duties**
2.12 Deliver all aspects of the role with due regard to the Art School’s regulations, policies and procedures;
2.13 Participate in the individual Performance Review Process and engage in staff development and training activities in relation to the priorities set by the Art School and the line manager;
2.14 It is the duty of the post holder not to act in a prejudicial or discriminatory manner towards members of staff, students, visitors or members of the public. The post holder should also counteract such practice or behaviour in others by challenging and reporting it;
2.15 To promote and maintain a positive profile for the Art School through their professional conduct and liaison with people external to the Art School, and through their involvement in any public facing events.
**_ Review_**
This is a description of the job as it is presently constituted. It is the Art School’s practice to periodically review job descriptions to ensure that they accurately reflect the job that is required to be performed, and to incorporate proposed reasonable changes following negotiation with the post-holder.
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