Finance Administrative Assistant

4 weeks ago

Abingdon, United Kingdom Evotec Full time

Aptuit, an Evotec company, is a worldwide Contract Research Organization, collaborating with all the major Pharma and Biotech companies in support of various drug discovery and development projects.

Role: Finance Administrative Assistant, permanent

Direct report: Senior Accountant

Hours: Full time, 40 hours per week

**Salary**: Starting from £26,000. Dependent on experience and qualifications, plus we offer a fantastic benefits package and annual bonus.

Location: Milton Park Oxfordshire, OX14 4RZ.

Main Scope of Role:
This role will be key for putting contracts into the system for Aptuit and Potters Bar and supporting AR and AP on adhoc basis.

Key responsibilities:

- Enter contract and billing Milestone in the peoplesoft system
- Raise and issue invoices and credit notes to customers
- Raise internal invoices for Transfer Pricing on a quarterly basis
- Post and allocate bank receipts
- Manage debtors and chase payments when due
- Maintain records of all payments received and provide monthly breakdowns
- Maintain good relationship with customers ensuring aged debt remains within agreed terms
- Review aged debtors on a weekly basis and escalate issues as required
- Provide monthly billing and debtor summaries to Finance Manager
- Deal with customer queries regarding payments and outstanding invoices in a professional and timely manner
- Liaise with relevant departments to ensure queries are resolved efficiently and effectively
- Month end closure for Accounts Receivable and Billing on time
- Prepare documentation for yearly audit and SOX audit
- Assist Auditors with queries
- Work closely with the Finance Team and assist where necessary
- Posting of purchase invoices, including inter-company invoices, and matching invoices to purchase orders
- Adhoc month end related task

Knowledge, Skills & Capabilities:

- Accurate, reliable, highly-organised, self-motivated
- Service minded and problem-solving oriented
- Strong interpersonal negotiation and inter-cultural communication skills, and a team player
- Ability to juggle multiple tasks in an organised and effective way
- Strong, collaborative, and balanced personality
- Ability to work independently and as part of a team and take on new tasks
- Ability to work under pressure and to tight timelines and to act on own initiative
- Ability to work effectively with staff in different departments and locations
- Basic Excel skill
- Self motivated, enthusiastic, cooperative, and reliable

Education, Qualifications and Experience:

- Relevant finance qualification
- Experience of working AP,AR would be beneficial
- Some years of workinh experience in finance

What we can offer you in return

We offer a competitive salary and benefits package
- 7.5% non-contributory Pension
- 25 days holiday plus bank holidays and additional length of service days awarded on the anniversary, up to a maximum of 30 days
- Private health insurance with BUPA for the employee and their partner/family under the company scheme
- Wellbeing support 24/7 and counselling services
- Permanent health insurance providing 75% of base salary after the qualifying period
- Eligibility to participate in the Company Bonus Scheme. This is a discretionary benefit.
- Career progression within the company - we have excellent training and support and continuing professional development opportunities
- Cycle to work scheme
- Refer a friend scheme, team and annual events, recognition awards and many more
- The company pays for secure onsite parking
- Restaurant, café on site and in the main campus
- Gym and workout studio, running, walking, and cycling routes
- Good public transport links with the shuttle bus service to Didcot Train Station

Interested?

To view our current vacancies and more for information about company visit our website

Jobs & Career - Evotec


Evotec is proud to be an equal opportunities employer, welcoming individuals regardless of age, gender, sexual orientation, marital status, race, age, nationality, religious denomination, or disability. We match our role based on your suitability and experience.

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