Administration Assistant

3 weeks ago


Birmingham, United Kingdom Our Health Partnership Full time

Our Health Partnership are recruiting for a part time Administration Assistant to support the day to day operations of our central office, based in Cotteridge.

The role is for 25 hours per week, to be worked Monday - Friday 9.30am-2.30pm

**Role summary**

The Administration Assistant will provide support to the OHP Central Team, to help to maintain smooth processes and procedures for the delivery of OHP services to the Partnership and Primary Care Networks.

The role will act as a first contact point for the team from any external or internal stakeholder or customer.

The post holder will lead on the production of internal communications to our practices i.e. regular newsletters, manage social platforms and the Partnership webpage.

The role will support the OHP Administration Officer and will participate in the delivery of the PCN recruitment programme that is undertaken.

**Role Duties**
- Support the Head of People and Practices with all aspects of their job
- Liaise with landlords of the OHP offices with any issues that need to be addressed, and organising any decorating or building work to be carried out
- Responsible for managing and actioning the process of placing OHP job vacancies on the OHP website
- Responsible for production of the OHP Newsletter - producing the newsletter to a high draft standard for sign off by senior management of OHP
- Maintain and update the OHP website by way of monthly reviews
- Maintain the central distribution lists
- Manage any new Partners joining OHP by completion of appropriate forms and distribution of New Partner Packs
- Co-ordinate administration process for new practices joining the OHP Partnership, liaising with all parties as required
- Manage Partners leaving and work closely with the Compliance and Contracting function to maintain the Partnership Deeds
- Support the OHP Board by preparing papers, ensuring actions are completed, drafting agenda and producing minutes of meetings
- Support the PCN Administration Officer with recruitment of all OHP PCN employed staff and ongoing PCN HR support e.g. preparing letters, ordering ID badges, booking interviews, reference requests
- Attend OHP meetings and act as note taker as required (including Board sub committees and HR related meetings)
- Update information and dates for renewal of office regulatory requirements e.g. H&S, Fire Safety, Electrical Testing and informing Head of Compliance & Contracting when they are due
- Arrange meetings and events, as and when required, including venue booking, production of invites and papers/presentation/registers/minutes etc.
- Attend meetings/conferences (with the central team and independently)
- Ensure that the supplies for the central office are in place by placing timely orders and maintaining the links with preferred suppliers whilst monitoring prices to ensure cost savings
- Partaking in continuous development to better further self and career within OHP
- Participating in the OHP operational out of hour’s on-call rota for extended access HUBs

Our Health Partnership was set up in 2015 by local GPs who are passionate about providing high quality primary care and using their time and skills effectively to benefit patients.

We are currently a GP partnership of 30 practices serving around 300,000 patients in Birmingham, Wolverhampton and Shropshire. The central team also provide a Primary Care Network (PCN) support function for 10 Primary Care Networks.

The partnership offers a shared administrative and management structure, cutting down the time doctors have to spend on admin. It opens up economies of scale to get best value from budgets. It has the resources to develop innovative services and effective partnerships with local hospitals and care services. And it can access new funding streams that are only available to large GP organisations.

**Job Types**: Part-time, Permanent

Expected hours: 25 per week

**Benefits**:

- Company pension
- Employee discount
- Health & wellbeing programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Birmingham B30 3AS: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 19/03/2024
Reference ID: Admin Asst Mar 2024



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