Business Coordinator

7 months ago

Gatwick Airport, United Kingdom BDO Full time

**Ideas | People | Trust**

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine - ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy - and directly advise the owners and management teams leading them.

**We’ll broaden your horizons**

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment - and plenty of variety to keep you on your toes. Want to play your part in our international operation?

**We’ll help you succeed**

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

**Principal Responsibilities**

These responsibilities cover the key coordination tasks required to support audited entities and audit teams.
- Assisting with onboarding and project acceptance in line with anti-money laundering regulations.
- Project coordination of core tasks including liaison with Shared Service Centres.
- Drafting and coordination of audit related correspondence.
- Coordination of key meetings for the audit teams including review time.
- Coordination of international and group reporting (where applicable).
- Liaising with audited entities as first point of contact on non-technical queries.
- Coordination of web based project coordination tool.
- Stocktake coordination (sector specific).
- Coordination of statutory searches (where applicable).
- Coordination and management of third party audit confirmations.
- Maintain relevant audit file documentation.
- Manage adhoc task allocations and multiple shared inboxes.
- Oversee elements of billing for projects, raising any concerns and issues with the relevant manager or partner.
- Alongside timetables and portals, ensure diary entries are processed efficiently and proactively.
- Propose solutions to conflicting requests by using initiative and resourcefulness.

Time management
- Ensures that status is reported back on a timely basis without need for prompting, highlighting any issues and warn if deadline cannot be reached.
- Know when to ask others for help and give clear, concise instructions and checks they have been understood.
- Uses judgement to determine the best use of resources.
- Provides support as needed and checks that deadlines are achieved.

**Technical Skills**
- Ideally a degree or equivalent work experience
- Proven experience as either in supporting projects and or in a strong administrator role
- Proven experience of effective diary management
- Advanced level in Word, Excel, PowerPoint and Outlook
- GCSE English and Maths (or equivalent)

**Skills and Personal Qualities**
- Proactive and takes personal responsibility for tasks and action
- Strong time management skills, ability to consistently deliver in demanding and changing environments
- Very strong organisation skill
- Ability to work independently
- Strong attention to detail
- Good communication skills - verbal and written
- Forward thinking and anticipates requirements. Takes ownership of issues, either finding a solution or seeking advice where necessary.
- Able to demonstrate delivery of high quality work
- Actively contributes to team activities and communications

You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.

At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

**We’re in it together**

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your pers

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