Administrative Assistant

6 months ago

London, United Kingdom Project Associates Full time

**Admin Assistant - London**
Permanent, full time

**The Opportunity**

**Key Tasks**
- Day to day support for senior member(s) of the team including diary management, travel arrangements and submission of expenses and credit card receipts.
- Providing admin support to the London office including:

- Greeting guests in the office and setting up and clearing meeting rooms,
- Answering phone calls and redirecting accordingly,
- Generating correspondence and managing queries where necessary,
- Managing daily incoming and outgoing post,
- Dealing with post office drop offs and collections,
- Receiving and organising deliveries and office recycling,
- Ordering food and beverages for internal and external meetings,
- Managing and tracking office supplies,
- Data entry support, including the internal CRM database,
- Minute taking in meetings,
- Assisting in formatting documents and collating proposals when required,
- Covering for team members when they are on leave.

**Skills & Experience**
- Educated to GCSE level or equivalent as a minimum, with excellent verbal, written and numeracy skills.
- 0-3 years’ PA, EA or Office Manager experience.
- Due to the fast-paced nature of the work, experience in start-ups would be a distinct advantage.
- Strong IT skills and MS Office (Word/PowerPoint/Excel) are essential.
- Excellent attention to detail and organisational skills, including the ability to manage time and prioritise effectively.
- Ability to absorb information quickly and work autonomously with mínimal supervision.
- Able to handle confidential and sensitive information with utmost discretion.
- Able to work both collaboratively and under their own initiative.
- A team player who is willing to ‘pitch in’ and is naturally helpful, adaptable, and friendly.
- A second language is advantageous but not a pre-requisite (French, Italian, Spanish, German, Arabic)

**What We Offer**

Project Associates offers a generous compensation package which includes competitive remuneration, discretionary bonuses, a companywide profit-sharing scheme, a pension scheme, fully funded medical benefits, and 25 days holiday per annum, increasing with long service. We operate a hybrid working policy and are proud to offer enhanced maternity, paternity and shared parental leave.

We are a dynamic, diverse, and fast-growing company which believes in supporting our team members both professionally and personally. Project Associates has a friendly, non-hierarchical company culture with regular social events and a flexible working environment. We actively encourage employees to travel between our different offices and spend time getting to know colleagues in each country, as well as the cultures within which they operate.

Moreover, we give all our employees a high degree of autonomy and responsibility early on in their careers, accelerating their progression to the benefit of both the individual and the company. This is especially important because the pace of the work is often fast, in line with the critical issues and events we are involved in. We are a privately-owned family business, and our strength is in our people.

**About Project Associates**

Project Associates is a global strategic advisory firm with offices in London, Paris, Brussels, Berlin, New York, Washington DC, Los Angeles and Nairobi. We deliver analysis, counsel, and impact. We advise corporations, individuals, and governments on a wide range of complex communication issues, usually at the nexus of the political, business, and media worlds. In all our work we are guided by our core values of honesty, integrity, ambition and accountability. We are a company which participates in - and positively impacts - the great debates of our age.

**Project Associates' CSR Commitment**

At Project Associates, we pride ourselves on not only delivering exceptional strategic advice but doing so with a deep sense of responsibility. We value giving back by striving to contribute to the betterment of society and a sustainable future. Our Corporate Social Responsibility (CSR) policy is a testament to our commitment to making a positive impact beyond business success. It is rooted in two main pillars: purpose-oriented projects and environmental responsibility. Project Associates actively invests in the communities it serves through pro-bono projects which leverage the company’s skills and networks. In addition, Project Associates is dedicated to reducing its environmental impact. By offsetting our carbon footprint and implementing sustainable practices such as reducing waste, conserving energy, and promoting eco-friendly transportation, we ensure that our operations are aligned with a greener future.

**To Apply**

We value diversity and aim for our workforce to be representative of all sections of society. Our recruitment process is competency based and no applicant will be discriminated against regardless of their age, colour, disability, ethnicity, gender or gender identity, race

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