Executive Assistant
4 days ago
**Job Title: Executive Assistant / Legal Secretary**
**Job Type: Permanent, full time**
**Location: Oxford**
**Salary: £26-27.5K**
**Executive Assistant roles are based within the Executive Support Services (ESS) team which is responsible for supporting all areas of the business. The role reports to the relevant office's Executive Support Manager or Executive Support Team Leaderand is responsible for providing a high-quality support service to the lawyers, utilising available resources as appropriate.**
**The role is based within the firm's Employment and Corporate and Commercial NSL Line and will work alongside the Document Production Specialists and Administration Assistants.**
**The role**:
- **Work closely with the lawyers you are responsible for ensuring that their diaries are managed and maintained, including but not limited to organising/arranging events/travel, ensuring all ancillary arrangements made, work and activities are scheduled,any potential challenges resolved to make the lawyers' day to day working easier to manage**:
- **Being the first point of contact for clients, establishing and maintaining these relationships.**:
- **Taking and making client related calls, dealing with and handling message taking as appropriate.**:
- **Investigate problems to produce a satisfactory solution and make any recommendations for improvement of client experiences and process.**:
- **Being an effective communicator in order to build relationships and provide exceptional, professional and timely service to the rest of the team and clients.**:
- **General secretarial and administrative duties**:
- **Planning and managing workflow, delegating appropriately, ensuring you are fully aware of the workloads of others, including flexibility to going the extra mile for work to be completed to deadlines**:
- **Drafting correspondence, legal documents, forms and contracts.**:
- **Responsible for keeping up to date with client specific protocols and processes; implementing, providing guidance and training to others where necessary and ongoing monitoring**:
- **Managing the workflow and delegating tasks where necessary to the team and other departments in order to meet work deadlines**:
- **Following departmental information security procedures to ensure compliance at all times
**- **Experience in a similar role, such as a PA or Secretary and ideally within a similar environment**:
- **Law firm experience supporting multiple fee earners.**:
- **Corporate & Commercial and Employment experience is preferable.**:
- **Excellent knowledge of Microsoft Office systems; Outlook and Word**:
- **Has the ability to work as part of a team and establishes good working relationships**:
- **Has excellent planning and organisational skills**:
- **Is flexible and willing to work additional hours as the role demands**:
- **Provides outstanding client service at all times**:
- **Is able to communicate clearly and effectively at all levels**:
- **Has excellent presentational and attention to detail skills**:
- **Remains calm under pressure**
**CPProfessional**
The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.
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