Administrative Assistant

4 weeks ago


Lincoln, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time

We are looking to recruit an enthusiastic, organised, self-motivated individual with excellent interpersonal and communication skills to fulfil this Administration Assistant role supporting the Medical Secretaries within our Older People and Frailty Lincoln and Gainsborough Community Mental Health Team based at Witham Court, North Hykeham.

You must be able to deal objectively and professionally in a calm and approachable manner when liaising with patients, staff, healthcare professionals and outside agencies. You must also have good IT Skills. Prioritising a busy workload, being a good team player and possessing the ability to deal with a wide range of admin duties are also required.

The post is 37.5hrs hours per week to be worked over 5 days on a Monday to Friday.

This position will be office based to support service needs and demands.

**Duties to include**:

- Arranging Appointments
- Contacting Patients
- Typing Letters
- Booking Clinics
- Managing Electronic Diaries
- Scanning

We are keen to support and develop our staff through a clear career pathway and encourage promotional opportunities within the Trust. If you are looking for a new challenge, enjoy variety in your work and wish to be part of a team striving to make a difference for our community, then we want to hear from you.
- Gathering appropriate information from a variety of sources to input accurately onto a database.
- Production of basic reports including graphs and tables as directed.
- Communicating sensitively with anyone coming into the department maintaining strict standards of confidentiality
- Responsible for making room bookings and maintaining room booking diary.
- Assist in scheduling of appointments and diary management as appropriate using Microsoft calendar
- Assist in the stock control and electronic ordering of all office equipment and stationery; and the subsequent electronic receipting of all received supplies.
- Assist in the proper functioning, maintenance and fault reporting of central equipment used by the Team, e.g. photocopiers, fax machines, printers, computers etc.
- Record all data using the appropriate information system or manually where this is required including data entry, word processing, scanning of documents for e-noting and storage.
- Comply with and carry out safe practice in accordance with Trust policies and procedures, appropriate Codes of Conduct, the Mental Health Act (1983) and other relevant national and local guidance.
- Responsible for safe keeping patients’ money (if appropriate for role) and handling of petty cash, ensuring accurate receipts are kept.
- Filing, including use of Share Point system for storing, retrieving and filing information.
- Assisting colleagues in the setting up of LIVE meeting to conduct remote meetings throughout the Organisation (where appropriate).
- Supporting the Trust’s vision to become paperless and encourage Manager to do the same.


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