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Team Administrator

7 months ago

Glasgow, United Kingdom Savills Full time

**Role Overview**

Savills is a leading, global real estate service provider with over 700 offices around the world. Savills plc is listed on the London Stock Market, and is the UK’s leading property agency group by turnover. The Savills Glasgow office covers Commercial, Building Surveying, Planning, Development, Research, Management, New Homes and Residential Sales with approximately 135 staff.

The role will be varied with a focus on driving forward innovative change, where required, on how the Business Space team and our clients assets are actively marketed. The role will also encompass general administrative tasks such as raising invoices, submitting expense claims, taking enquires from callers, managing compliance requirements, as well meeting room management and providing reception cover on Fridays, lunch times and holidays/absences.

**Key Responsibilities**

The main function of the role will be to provide support to the Business Space team and will include:

- Creating / managing social media marketing campaigns and maintaining website property listings
- Monitoring and maintaining Compliance in conjunction with Savills Internal Compliance team
- Submitting expenses, requesting purchase orders and drafting / submitting invoices
- Diary management, including booking travel / accommodation, and other ad hoc duties
- Creating new job files by logging onto Dynamics and setting up electronic files
- Manage disbursements, fee reports and work in progress (WIP) documents

**Key Skills**
- Intermediate/Advanced Microsoft Office knowledge incl. PowerPoint
- Knowledge of social media marketing i.e. LinkedIn/Instagram
- Excellent communicator with the ability to work under pressure
- Excellent time management, organisational skills and attention to detail
- Good team player but also able to work on their own and use their own initiative
- Previous experience in an administrative role is essential, property experience would be desirable

**Team Overview**

The Business Space team work across both industrial and office agency, covering Glasgow and the surrounding areas. They are based in our Glasgow office which comprises of circa 135 employees covering all aspects of property including property management, residential sales, building consultancy, development, retail, valuation and investment.

Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeing offer and our support to enjoy a healthy work life balance.

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
- Business area- Business Operations- Role- Business Development- Locations- Glasgow- Contract Type- Permanent- Remote Status- This role is office based- Salary- Competitive