Administrator

3 weeks ago

Prestatyn, United Kingdom Diocesan Board of Finance Full time

**Job Title: Mission Area Administrator**

**Reporting to: Mission Area Leader/ Mission Area Chair**

**Managed by: Mission Area Leader**

**Based at: Flexible/ Hybrid Working**

**Hours: 10 hours a week (flexible)**

**Salary: £10.90ph**

**Contract: 12 month, Part-time**

**JOB DESCRIPTION**

JOB PURPOSE:
To provide efficient and effective administrative services to the Mission Area and to support the Mission Area Conference to deliver the Mission Area’s vision and priorities in line with the Mission Area Action Plan.

KEY WORKING RELATIONSHIPS:

- Mission Area Leader/Chairs
- Mission Area Wardens
- Members of the Clergy, MAC, Sub-Committees & Church Committees
- Congregations in the Mission Area
- Diocesan officers and staff

MAIN DUTIES AND RESPONSIBILITIES:
1) General Administration
- Act as a central point of contact for the Mission Area
- Develop, maintain and manage paper and digital filing and record keeping systems, ensuring that the requirements of Data Protection legislation are met

2) Communication
- Maintain, update and develop social media accounts and the Mission Area website
- Maintain the Church Near Me pages on the diocesan website for all churches in the Mission Area
- Co-ordinate and maintain regular lines of communication with church Committees across the Mission Area
- Produce and distribute digital and paper publications as necessary
- Maintain up to date and accurate contact lists

3) Governance, Process and Reporting
- Ensure that the Mission Area complies with regular data gathering and reporting processes including Annual Reports to the Charities Commission, Annual Returns to the Church in Wales and to the Diocese of St Asaph
- Ensure that the Mission Area fully participates in annual diocesan elections
- Ensure that the Mission Area responds to all current diocesan initiatives
- Contribute to the implementation of the Mission Area Development Plan

4) Meetings
- Arrange meetings of the Mission Area Conference, Executive Committees and other meetings as necessary
- Provide administrative support to the MA Treasurer, Chair of Buildings, SMT and other Sub-Committees as necessary
- Prepare and distribute agendas and other documents
- Attend (and participate) at meetings
- Take the minutes
- Ensure that appropriate follow up action is taken

5) Finance
- Provide administrative support to the Mission Area Treasurer as necessary.
- This job description is not a statement of all the duties applicable to the postholder. Variations to the duties outlined above or any other duties that may occur to meet the needs of the post will be commensurate with the grade and character of the post_

**Person Specification - Mission Area Administrator**

Key Criteria

Essential

Desirable

Qualification and experience
- Good sound general education
- English & Mathematics to GCSE standard or equivalent
- Highly computer literate, proficient in MS Office (Word/ Excel/) and social media
- Experience in working in an administrative role
- Proficient in MS Publisher or similar
- Experience of working for a ‘not for profit’ organisation
- Experience of working with volunteers

Skills and Abilities
- Excellent organisational skills
- Meticulous about accuracy and detail
- Excellent communication skills - written & verbal
- Ability to prioritise workloads and maintain deadlines
- Aptitude for reviewing and developing office systems in response to availability of new technology
- Ability to communicate in Welsh
- Understanding of, and empathy with the Anglican Church and Church in Wales
- Ability to travel independently across the Mission Area

Work-related Personal Qualities
- A team player who can work well with colleagues
- Able to maintain strict confidentiality
- Reliable & trustworthy
- Able to work alone and unsupervised
- Willing to attend evening meetings
- A pro-active approach
- A pleasant friendly demeanour
- Willing to be flexible

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 10 per week

**Salary**: Up to £10.90 per hour

**Benefits**:

- Flexitime

Schedule:

- Flexitime

Ability to commute/relocate:

- Prestatyn: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Prestatyn

Application deadline: 17/04/2023
Reference ID: Mission Area Administrator

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