Finance Assistant

5 months ago

Reading, United Kingdom CPS Full time

CPS is one of the UK’s most successful Microsoft solutions practices focused on delivering technical and business focused solutions that drive digital transformation.

Reporting to the Finance Team Lead, the Finance Assistant will work within the Finance team, in a varied and hands-on role, to take ownership and provide support across all areas of Finance. Key within the role is the ability to work as part of the Finance team across all Finance operational areas to provide accurate and complete ledger information and monthly reporting as well as working to the Finance core standards and KPIs, achieving required deadlines so that the information can be effectively used to produce monthly management and year end accounts.

**Key Responsibilities**:

- Accounts Receivable_
- Customer invoice generation from the monthly billing reports
- Contractor and License/Support revenue invoice generation
- Electronic customer invoice registration
- New customer account creation within the accounting system
- Customer D&B Credit Checks
- Resolve all customer enquiries

***Credit Control****:

- Follow the Credit Control Cycle to chase Customer debt to maximise cashflow
- Work with all relevant departments to ensure that customer purchase orders are provided so that invoices can be raised when due and debt can be collected to terms
- Escalate issues to the Head of Finance or Board Members where relevant

**General**:

- Regular housekeeping of QuickBooks
- Monitoring of Finance inbox, ensuring queries are dealt with in a timely manner and escalating where needed
- Ensure all deadlines are meet ref the month end reporting timetable
- Support to key Finance and corporate development projects as determined by the Head of Finance

**Accounts Payable**:

- Supporting into:_
- Daily processing of supplier invoices, matching to Purchase Orders in SAP Concur verify nominal and VAT coding ready for input into the accounting system
- Processing of monthly company credit card statements
- Reconciliation of supplier statements
- Maintenance of supplier and coding tables within the Purchase Order System
- New supplier account creation within the accounting system
- Support supplier management processes
- Resolve all supplier enquiries

**Bank Management**:

- Supporting into:_
- Completion of cash book entries daily to ensure accurate cash flow position can be reported
- Processing of supplier BACS runs in the Online Banking System
- Customer payment processing
- Bank account reconciliation

**Employee Expenses**:

- Supporting into:_
- Monthly review and verification of employee expense claims for input onto the accounting system, ensuring accurate nominal coding and VAT claims
- Processing of employee expense payments in the Online Banking System
- Control and exception reporting on Expenses for month end reporting
- Review and update of HMRC Advisory mileage rates

The responsibilities of the role as outlined above are indicative but not exhaustive. Full training, mentoring, coaching and support will be available.

**Requirements**:
**Technical Experience**:

- IT literate with an emphasis on financial systems, QuickBooks and Excel
- Aware of latest developments in best practice within accounting operations

**Industry Experience**:

- Minimum 3 years’ experience in a similar role within a small/medium sized organisation

**Personal Attributes**:

- Highly organised with excellent attention to detail
- Good interpersonal skills
- Self-motivated and disciplined
- High degree of care for the quality of product / services produced from the Finance Department
- Good team player
- Exemplary verbal and written communication abilities
- Self-motivated and disciplined
- Imaginative problem solver
- Strong relationship building skills
- Strong analytical & numeracy skills
- Ability to use initiative and work under pressure, prioritising to meet deadlines
- Drive, leading on initiatives, being committed to the role and delivering on objectives and deadlines

**Benefits**

9 Day Fortnight - three day weekend every other week

Vitality - Private Medical Insurance

YuLife - Income Protection, Death in Service and employee discounts benefits

Health Assured - Employee Wellbeing Support

Medicash - Health Cash Plan

25 days holiday - increasing to 26 days after 1 year, to 27 days after 2 years and to 28 days after 5 years

Have your birthday as an additional day off from work. Can be adjusted to be taken within a week of your birthday if that is your preference

Access to Costco Membership

Quarterly and annual star performer awards and rewarded with prizes - voted for by your peers and colleagues

Annual professional training budget to support your Personal Development Plan

Monthly ‘Engagement’ survey to assess staff Happiness levels

Quarterly company meetings with associated social/team building events

Workplace pension scheme which goes beyond the standard schemes

No arduous annual appraisal process - your line manager will hold a 1

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