Finance Assistant

3 months ago

Reading, United Kingdom Tower Cold Chain Full time

Tower Cold Chain supports the global pharmaceutical and life science industries delivering lifesaving temperature controlled shipments. Our uniquely innovative containers maintain the cold chain, preventing shipments being spoiled or delayed, and delivering temperature sensitive products to patients on time and to help save lives.

**Main Purpose of the Role**

With support, to undertake day-to-day accounting functions of the business and provide accurate, updated, timely records and end to end processing.

**Key Tasks**
- Purchase Ledger for all entities (currently 7 & increasing)
- Production invoices validation (Invoice entry in multicurrency)
- Three way matching of invoices; invoice, purchase orders and delivery notes for all stock
- Maintain stock records in the finance system by means of supplier delivery notes
- Liaise with Supply Chain and Technical Departments to resolve any discrepancies and reconcile against the finance system
- Raise and maintain purchase orders
- Overhead Invoices (Invoice entry in multicurrency)
- Departmental analysis of overheads
- Employee expenses
- Company Debit/Credit card expenditure
- Supplier statements reconciliation and engaging with suppliers to resolve queries
- Prepare and submit supplier payments
- Champion of upholding delegated authorities and other controls
- Ensure that global VAT codes have been entered correctly into the finance system
- Monitoring accounts inbox
- Proactively identify opportunities for enhancing efficiency and streamlining services provided
- Responsibility for any finance issues that arise, following the correct finance chain of command where applicable and seeing them through to resolution

**Month End for all entities**
- Monthly Balance Sheet Reconciliations; Creditors Ledger
- Monthly overhead accruals, prepayments and deposit payments to Vendors / Suppliers
- Assist in yearend process

**Ad-hoc tasks**
- Provide reports to support all departments and business requirements
- Support the Finance Team; cross training is required
- Support Management Accountant
- Knowledge of the finance system; nominal codes, software updates
- Assist in the finance system and maintain the finance department procedures
- Knowledge of companies TSOP’s and Tforms. Take initiative of finance processes within the company

**Job Requirements**

**Competencies**
- Good planning and organisational skills
- Strong written and oral communication skills
- Strong reconciliation ability, numeric and analytical skills
- Strive for continual improvement
- Commercially focused
- Driven and tenacious
- Pro-active
- Able to work effectively across teams
- Ability to work to tight deadlines
- Flexible and agile approach
- Demonstrate a positive and professional attitude
- Accuracy and attention to detail

**Experience and Knowledge**
- Previous experience in similar, support role within a Finance team
- Knowledge and experience on Finance package Business Central within the last 2 years
- Be able to use Excel with pivot tables, formulae and analytical tools
- Working knowledge of Microsoft (365) package, i.e., Outlook, Word, Excel, OneDrive

Tower Cold Chain is committed to Equal Opportunities in employment and service delivery. The policies and practices of the Company aim to promote an environment that is free from all forms of unlawful and unfair discrimination and values the diversity of all people.

We offer £Competitive +Bonus and Benefits.

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