Office Administrator

2 weeks ago


Kenilworth, United Kingdom Phoenix Psychology Services Ltd Full time

Undertake all duties necessary to ensure the smooth running and health and safety of the working environment including: o general maintenance (building, liaise with cleaner); o management of external contracts (e.g. utilities, photocopier); o provision of consumables (e.g. drinks & biscuits, stationary); o delegated Health and Safety activities Fire Marshall and First Aider; o liaison with IT support and telephone contract providers. Maintain archive system and appropriate disposal of confidential waste.

Typing and filing as required. Manage psychometric / resource library including stock levels and ordering. Maintaining systems to manage room bookings, by both internal and external clinicians. Establishing and maintaining a sustainability and recycling program Duties to support the work of the Director include: Making appointments as requested.

Supporting specific case management such as seeking and chasing necessary information / documents from the commissioner. Overview of workload priorities with prompts. Provision of maps, psychometric assessments, and other materials required for appointments as requested. Liaise with Assistant Psychologists in regard to arranging and managing administration around assessments.

Updating Directors diary to reflect arranged appointments including cancelling, changing and reorganising dates and times.


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