Procurement Administrator

1 week ago


Croydon, United Kingdom Harris Federation Full time

We are looking for a Procurement Administrator to join our team, provide administrative support and taking responsibility for procurement processes, files and online catalogues.

**About Us**

The Harris Federation is a leading education charity with 52 Harris primary and secondary academies across London and Essex. The founder, Chairman and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We now educatealmost 40,000 young people and closing the gap between children from disadvantaged backgrounds and their peers has always been a core mission.

The Harris Federation has a track record of accomplishment in achieving success through rapid school improvement and has built an unrivalled reputation for running outstanding academies in London.

Our central team comprises a dedicated, driven group of departments working centrally to provide support across the Federation and all of our academies. Across a multitude of key departments, we maintain an outstanding body of staff all integral to supportingcentral and academy finance, HR, Data, Estates management, Talent and many more.

**Main Areas of Responsibility**

Procurement processes and files
- To conduct Supply Chain Market Research; researching new suppliers and products, using the internet, phone and other methods where required
- Downloading of supplier bids into the Procurement Team's eFiling system
- Responsibility for overseeing the registration of new suppliers onto myTenders
- To spot buy goods or services, ensuring delivered and accounted for correctly to relevant Academies/Departments etc.
- To maintain and update the Procurement Pipeline Excel spreadsheet for own entries and for savings achieved.
- To maintain the procurement electronic library and digital file registries available on SharePoint
- To issue, collate and consolidate information requests from stakeholders at various levels
- To liaise with the Finance department in the processing of Purchase Orders
- To maintain online catalogue of prospective suppliers for procurement team to access as and when required
- To complete credit checks for prospective suppliers and undertaking initial analysis of findings, providing feedback to the Category Team and/or Head of Procurement as appropriate.
- To undertake and execute the tendering process through to contract award for minor non-threshold level categories such as franking machines etc where the scope is relatively uncomplicated
- Keeping track of progress of contract register
- If required, manage and oversee site visits required for tender processes e.g. Cleaning site visits

Administration and diary management
- To provide administrative support to the Head of Procurement and the wider team; team calendar management, brought forward system, scanning, shredding and filing documents,
- To arrange and co-ordinating supplier presentations; organising meetings rooms, receiving guests etc.
- To complete any ad hoc duties as directed by the Team or Head of Procurement
- To deal with day to day enquiries from internal and external stakeholders in a professional and timely manner
- Assist academies with their requests relating to the scheme of delegation, approval thresholds, purchase requests, benchmarking and in some instances obtaining quotes via our frameworks or recommended suppliers
- To maintain Procurement's intranet pages
- Manage and oversee Procurement Dropboxes for academies and grant access to users

**Qualifications & Experience**

We are looking for:

- English and Maths GCSEs at Grade C or above
- A-Level / BTEC / HND or equivalent/similar with demonstrable experience of an office environment
- Basic commercial awareness
- Office administration experience
- Contract management experience

**Professional Development & Benefits**

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide rangeof top-quality training programmes delivered at every level to senior leadership.
We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.
In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Local Government Pension Scheme for non-teaching staff, a Wellbeing CashPlan and many other benefits. We offer flexible working in the form of "Core Hours" and potential for hybrid working.

**Safeguarding Notice**

**Equal Opportunities**

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for ourstudents and staff.



  • Croydon, United Kingdom Harris Federation Full time

    **ABOUT THIS OPPORTUNITY** We are looking for a Procurement Administrator to assist the procurement team with administrative tasks, including managing procurement processes, files, and online catalogues. **WORKING WITH US** The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past...

  • Procurement Buyer

    7 months ago


    Croydon, United Kingdom Superdrug Full time

    **Why Superdrug?** Passionate about Beauty and Health? Want to be part of an innovative, trend setting retailer? Our vibrant Head Office, based by East Croydon station is a fantastic environment filled with hundreds of brilliant personalities. We’re a team that puts our customers and our teams at the heart of everything we do. At Superdrug, we aim to be...


  • Croydon, United Kingdom ACS Performance Full time

    This **Purchasing Administrator** is a 12 month fixed term contract. - Chase suppliers for order acknowledgements and delivery updates - Process order confirmations - Maintain prices on master data - Support Purchasing in Tendering Projects - Support Purchasing in reviewing the Outstanding orders reports and the Delivery Performance reports - Liaise with...


  • Croydon, United Kingdom CV-Library Full time

    We are working with a building contractor based in Croydon who are looking to recruit a Project Administrator to support their live projects. The role is office based and will involve supporting procurement of materials to sites, updating records, managing the supplier and sub-contractor database, Booking staff training and updating company accreditations...


  • Croydon, United Kingdom Reed Procurement & Supply Chain Full time

    **Logistics Administration, Operations and Sales Support Coordinator - Croydon** Liaising with Domestic and International Clients and Customer. Arranging their Shipments, Streamlining the process, arranging Documentation, Insurance and Inventory of Shipment. Liaising with Sales Department for new business development. Container Shipments 20'40' sizes,...


  • Croydon, United Kingdom Platform Recruitment Full time

    **Purchasing Administrator -£28k-£30k - Croydon** My client is an internationally recognised organisation who provide drive systems and technologies within their industry. They are looking to recruit a Purchasing Administrator on a fixed term contract for 12 months. **Main Duties**: + Chase Suppliers for order and delivery updates + Support Purchasing...


  • Croydon, United Kingdom Reed Procurement & Supply Chain Full time

    I am recruiting for a busy company based in Croydon for a Materials Planner and Office Administrator on a **long term temp basis** **Do you have some material planning experience or progress chaser / planner ?** **Are you immediately avalable ?** Communicating with our various factories and suppliers throughout the World - Organizing weekly progress...

  • Finance Administrator

    7 months ago


    Croydon, United Kingdom COLOMA CONVENT GIRLS' SCHOOL Full time

    Job Summary: Specified Finance Duties: - Process and reconcile petty cash. - Processing and reconcile VAT returns. - Raise payments (petty cash, cheques, direct debits, bank payments) - Be a (procurement) school charge card holder in line with the financial regulations. - Administer, co-ordinate and manage other income e.g. donations. - Ensure records are...

  • Administrator

    7 months ago


    Croydon, United Kingdom Harris Federation Full time

    **ABOUT THIS OPPORTUNITY** We are looking for an Administrator to support the Apprenticeship Manager at the Harris Federation Head Office. You will handle various responsibilities, including creating and updating presentations, organising Apprenticeship events, maintaining records, data analysis, managing the virtual learning platform, and supporting line...


  • Croydon, United Kingdom Harris Federation Full time

    **Summary** We are looking for an Apprenticeship Administrator to join our Head Office Central Team and be part of a leading education charity where your work will have a real impact. As part of the growing Apprenticeship Team, you will work closely with the Apprenticeship Manager to expand the apprenticeship provision for staff across Harris Federation by...

  • Project Administrator

    7 months ago


    Croydon, United Kingdom Mott MacDonald Full time

    Project Administrator **Country**:United Kingdom**Position Location**:Croydon, UK**Contract Type**:Temporary**Work Pattern**:Full Time**Sector**:Transport**Discipline**:Administration**Job Ref**:1763**Recruiter Contact**:Matthew Rayburn**Mott MacDonald** - We’re a global engineering, management, and development consultancy. - Our purpose is to improve...


  • Croydon, Greater London, United Kingdom CV-Library Full time

    Solution Search Limited is a leading building contractor based in Croydon, requiring an Office Buyer Assistant to join our team. As an Office Buyer Assistant, you will play a vital role in supporting our procurement process, ensuring timely delivery of materials to our sites, and maintaining accurate records. This is a great opportunity to develop your...

  • Assistant Buyer

    3 weeks ago


    Croydon, United Kingdom Solution Search Limited Full time

    We are working with a building contractor based in Croydon who are looking to recruit an assistant Buyer to support their live projects.The role is office based and will involve supporting procurement of materials to sites, updating records, managing the supplier and sub-contractor database as other administration tasks.Previous experience of working within...

  • Assistant Buyer

    4 weeks ago


    Croydon, United Kingdom Solution Search Limited Full time

    We are working with a building contractor based in Croydon who are looking to recruit an assistant Buyer to support their live projects. The role is office based and will involve supporting procurement of materials to sites, updating records, managing the supplier and sub-contractor database as other administration tasks. Previous experience of working...

  • Assistant Buyer

    4 weeks ago


    Croydon, United Kingdom CV-Library Full time

    We are working with a building contractor based in Croydon who are looking to recruit an assistant Buyer to support their live projects. The role is office based and will involve supporting procurement of materials to sites, updating records, managing the supplier and sub-contractor database as other administration tasks. Previous experience of working...

  • Purchaser

    7 months ago


    Croydon, United Kingdom MTS Recruitment Full time

    We are hiring a Purchaser, for a permanent position based in Croydon. In the Purchaser role, you will be primarily working with the purchasing team supporting both workshop business and spare parts supply. **Package Details for Purchaser role**: - Permanent Contract - 36.5 working week; 08:30 - 16:30 Mon - Thurs, 08:30 - 15:30 Fri - £38k - £44k...

  • Admin Officer

    1 week ago


    Croydon, United Kingdom Ministry of Justice Full time

    **Admin Officer - PS NSD Corporate Support Hub - 61506** **£19,087 - £23,182 + London weighting allowance of £4,006** **Croydon**: The National Probation Service is creating a specialist, dedicated and highly skilled National Security Division, which will provide an enhanced level of management and intervention for the most high-risk, complex and...

  • Admin Officer

    7 months ago


    Croydon, United Kingdom Ministry of Justice Full time

    Salary 1 - £22,096 - £24,718 (plus a London Weighting Allowance of £4,126) Number of jobs available 1 - 2 Detail of reserve list 1 - 12 Months Region 1 - London, South East City/Town 1 - Croydon Building/Site 1 - 1 RUSKIN SQUARE CROYDON, CR0 2WF Grade 1 - Other Organisation Grade for HMPPS 1 - NPS Pay Band 2 London Post Type 1 - Permanent Working...


  • Croydon, United Kingdom JMF ASSOCIATES Full time

    Job DescriptionA leading school seeks a Permanent Senior Finance Assistant to join their vibrant, forward-thinking team near Croydon, Surrey. Under the guidance of the Business Manager, you will be responsible for undertaking and providing effective and efficient administrative, financial and organisational processes within the school.Requirements of the...


  • Croydon, United Kingdom JMF Associates Full time

    A leading school seeks a Permanent Senior Finance Assistant to join their vibrant, forward-thinking team near Croydon, Surrey. Under the guidance of the Business Manager, you will be responsible for undertaking and providing effective and efficient administrative, financial and organisational processes within the school. Requirements of the Senior Finance...