Procurement Administrator

4 months ago

Croydon, United Kingdom Harris Federation Full time

**ABOUT THIS OPPORTUNITY**
We are looking for a Procurement Administrator to assist the procurement team with administrative tasks, including managing procurement processes, files, and online catalogues.

**WORKING WITH US**
The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.

We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.

To discover more about our culture, ethos and what it is like to work here, visit the Why Work For Us page.

**MAIN AREAS OF RESPONSIBILITY**
Your responsibilities will include:

- Conducting Supply Chain Market Research
- Downloading of supplier bids into the Procurement Team’s eFiling system
- Overseeing the registration of new suppliers onto myTenders
- Spot-buying goods or services, ensuring delivered and accounted for correctly
- Maintaining and updating the Procurement Pipeline Excel spreadsheet for own entries and for savings achieved.
- Maintaining the procurement electronic library and digital file registries
- Issuing, collating and consolidating information requests
- Liaising with the Finance department in the processing of Purchase Orders
- Maintaining online catalogue of prospective suppliers
- Completing credit checks for prospective suppliers and undertaking initial analysis of findings
- Undertaking and executing the tendering process through to contract award for minor non-threshold level categories
- Keeping track of progress of contract register
- If required, managing and overseeing site visits required for tender processes
- Providing administrative support to the Head of Procurement and wider team
- Arranging and co-ordinating supplier presentations
- Assisting academies with their requests relating to the scheme of delegation, approval thresholds, purchase requests, benchmarking and in some instances obtaining quotes via our frameworks or recommended suppliers
- Maintaining Procurement’s intranet pages
- Managing and overseeing Procurement Dropboxes for academies and granting access to users

**WHAT WE ARE LOOKING FOR**
We would like to hear from you if you have:

- English and Maths GCSEs at Grade C or above
- A-Level / BTEC / HND or equivalent/similar with demonstrable experience of an office environment
- Basic commercial awareness
- Office administration experience
- Contract management experience
- An effective communicator, verbally and in writing with excellent numerical skills
- Excellent listening and communication skills
- Good telephone manner and presentation of professional image Ability to work as part of a team; working effectively with people across a wide range of levels and responsibilities Ability to work under pressure and ensure deadlines are met
- Ability to organise and prioritise workload and work on own initiative
- Commitment to delivering excellent level of professional customer service
- Excellent listening and communication skills

**WHAT WE CAN OFFER YOU**
Harris has a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

You will also have access to a variety of benefits, support programmes and initiatives including:

- Excellent opportunities for continuous professional development and career progression
- Annual performance and loyalty bonus
- Pension scheme (Teachers' Pension Scheme or Local Government Pension Scheme) with generous employer contribution
- 25 days' annual leave plus bank holidays (for non-term time only staff), rising to 26 days after 2 years’ service, as well as Christmas Eve off

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