People Administrator

3 weeks ago

Chichester, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

HYBRID WORKING

This role will include providing administration and clerical support to the Employee Relations Team.

Main duties for the Employee Relations Team will include note taking at formal meetings, typing, responding to telephone enquiries, use of equipment such as photocopiers, the maintenance of the Employee Relations information systems held in the department and providing reports on a regular basis for performance monitoring purposes.

This is an autonomous post requiring the post holder to provide full administrative support to maintain and develop existing systems and processes. This post requires the ability to work on own initiative, dealing with all aspects of the department in a professional and highly confidential manner.

We are looking for an enthusiastic and professional individual to provide administrative support to the Employee Relations team within HR. This role would suit someone with good administrative and customer care skills.

This is an autonomous post requiring the post holder to provide full administrative support to maintain and develop existing systems and processes. This post requires the ability to work on own initiative, dealing with all aspects of the department in a professional and highly confidential manner.

The main duties for the role will include note taking at formal meetings, typing, collating documents for formal hearings, coordinating diaries, responding to telephone enquiries, use of equipment such as photocopiers, the maintenance of the Employee Relations information systems held in the department and providing reports on a regular basis for performance monitoring purposes.

The role can be based at either our Chichester or Worthing sites

Join us at UHSussex, every day is different, you can be the change, where better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Provide an administrative and clerical service to the Employee Relations Team which includes distribution of information, typing, photocopying, organising meetings, maintaining databases and staff records, filing records whilst adhering to the Data Protection Act at all times.

Take accurate minutes and typing notes from informal hearings and investigation meetings.

Develop and maintain data reporting systems held within the department, and provide reports on casework monitoring purposes both internal and external to the Trust.

Maintain the electronic staff records (ESR) system and provide reports on a
regular basis.

Coordinate logistics for suite of Employee Relations training, including; preparing training materials, manage attendees through IRIS, coordinate room bookings.

Attend, contribute to, and participate in and take brief notes/action points for any departmental meetings in support of the Employee Relations team.

Full details can be found on the Job description.

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