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Invoicing Team Leader

4 months ago

Glasgow, United Kingdom First Military Recruitment Full time

**JA1223 - Invoicing Team Leader**
**Location - Rutherglen**
**Salary - £Competitive**
**Type - Permanent - Full-time**

**Overview**

**Job Purpose**
- To reduce aged WIP and debt across the Fire and Security Business.
- Manage team to ensure that customers are billed in a timely manner.
- Manage team to ensure that debt it collected within agreed terms.

**Aims and Objectives**
- Manage team to deliver forecasted invoicing and cash collection results.
- Ensure that team are delivering accurate collectable invoices.
- Measure the team through weekly KPI measures and realign where appropriate.
- Provide team with direction in regard to prioritisation of tasks.
- Understand root cause of issue and work with necessary parts of business to address.
- Present weekly cash and invoicing targets and issues to the operational team and identify areas that they need to assist in to allow invoices to be raised/cash to be collected.
- Hold monthly one to ones with team to discuss performance and SMART objectives.
- Attend customer meetings to build relationships and find more efficient ways of invoicing and cash collection.
- Escalation point for any invoicing/cash collection issues.
- Work closely with co-ordination and operations team to ensure that correct information is being obtained to allow invoices to be raised correctly first time.

**Billing Admin Responsibilities**:

- Process engineer completes jobs through to invoice.
- Raise invoices through alarm master for assigned accounts.
- Raise valuations/ consolidated invoices.
- Obtain order numbers/purchase orders for clients.
- Attend invoice query meetings.
- Adding and amending contracts in Alarm Master.

**Key Responsibilities**:

- Day to Day Management of Invoicing Team.
- Ensure that team maximise invoicing each month.
- Troubleshoot any invoicing/cash collection issues.
- Forecast invoicing targets.
- Process improvement - invoicing.

**Skills & Experience**:
**Essential**
- Experience in managing large transactional team.
- Extensive sales ledger experience.
- Excel skills - ability to manipulate large volume of data.
- Setting and measuring KPIs.
- Attention to detail / accuracy.
- Excellent Interpersonal Skills.

**Desirable**
- Experience in Facilities/Engineering background.
- Commercial exposure - Contractual understanding.

**Job Types**: Full-time, Permanent

**Benefits**:

- Childcare
- Company pension
- Free parking
- Gym membership
- Life insurance
- On-site parking
- Private medical insurance

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Sales Ledger: 4 years (required)

Work Location: In person

Reference ID: JA1223