Personal Assistant to Director

1 month ago

Liverpool, United Kingdom Castle International Ltd Full time

**PA to Director**

Job type: Full time Office based in Liverpool City Centre

**Salary**: Starting at £25,000 depending on experience

Work schedule: Monday-Friday 9.30am -5.00pm

**Benefits**:

- Working across multiple exciting projects and businesses, some that aim to revolutionise outdated systems in the UK
- Opportunity to travel
- Not being micro-managed
- Working directly with the Director
- Opportunity for huge growth, learning and progression
- Lovely work environment in the city centre
- Satisfying role with purpose
- Opportunity for bonuses
- Opportunity to attend networking events
- Staff social events
- Pension scheme
- 31 days holiday per annum (inclusive of bank holidays)

We are seeking a committed, attentive and hard-working person to join our Marketing Agency and other projects company with an international presence, principally working with our Director.

A perfect role for someone with great attention to detail, yet equally happy to turn their hand to the latest challenge that falls on their desk.

You will be responsible for providing comprehensive support in managing the Directors personal and professional tasks. You will assist in maintaining their daily schedule, managing multiple projects, and ensuring that all administrative tasks are completed efficiently and effectively.

**Key Responsibilities**

You will be expected to have strong IT skills, specifically with Word, Excel and PowerPoint. Your duties will vary but you will have some core day-to-day responsibilities that you will be covering.
- Manage the Director's calendar, schedule appointments and meetings, ensuring that the Director is fully prepared for all engagements.
- Assist with managing multiple projects ensuring deadlines are met and tracking progress.
- Key note/minute taking of business meetings and telephone conversations then adding actions, tasks, deadlines.
- Creating reports, presentations, and spreadsheets.
- Assist with personal tasks, including travel arrangements, personal appointments and errands as needed.
- Confidentiality and discretion when handling sensitive information.
- Perform other duties as assigned by the Director.

**Your Profile**

While there is not a “perfect” profile we have in mind, we know there are a few attributes that are essential for this role.
- Strong communication skills, with the ability to interact with people at all levels, both internally and externally
- Excellent writing and editing skills, with the ability to create and edit various business documents
- High level of discretion and confidentiality
- A general positive attitude to your role and responsibilities

**PA To Director - Job Description**

About you:

- You are highly adaptable
- You can work at a fast pace and deliver results at short notice
- As a highly organised individual, working across various projects and/or business deals doesn’t scare you
- You will have excellent written skills
- You are a confident and professional communicator
- Solutions oriented
- Ability to thrive within a fast-paced, entrepreneurial environment
- Meticulous attention to detail
- Proactive and driven approach
- You are approachable and have great relationship building skills
- Ability to multi-task and prioritise workload

Your key responsibilities:

- You must uphold confidentiality across all businesses
- Follow the businesses standardised procedures
- You must be willing and able to take on last minute ad-hoc tasks
- Scheduling and arranging business meetings
- Attending business meetings to take minutes with the Director and ensure all actions are met
- Taking meetings on the Director's behalf and reporting back thoroughly
- Building out research documents, presentations, and pitch decks at speed
- Maintaining business relationships with any partners, investors and staff
- Ensuring deadlines and tasks are met across all departments and staff
- Independent and trusted role, looking after the Director's interests

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

**Benefits**:

- Company events
- Company pension
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Liverpool City Centre, Merseyside: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Expected start date: 03/04/2023

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