Revenue and Costing Assistant

6 months ago

Chippenham, United Kingdom Woods Valldata Full time

JOB DESCRIPTION AND PERSON SPECIFICATION

**Role Title**: Revenue and Costing Assistant

**Reports to (Role Title)**: Senior Financial Accountant

**Location**:Lansdowne House, Chippenham

**Employment Basis**: Permanent full time

**Weekly Working Hours**:37.5

**Role Purpose**
- Takes responsibility to produce sales invoices and assist with reporting of sales.
- Ensures third party costs are invoiced in line with agreed costings.
- Prepares and delivers timely, accurate management information to ensure the business has a reliable financial foundation from which to grow and prosper.

**Key Responsibilities**
- **Invoicing** - Raises sales invoices accurately to the company’s clients (within 5 working days).
- **Reporting** - Helps produce accurate, meaningful divisional monthly financial reporting (within 16 working days).
- **Statutory** - Assists the Senior Financial Accountant with statutory requirements so they are up to date, accurate and compliant.

**Main Duties**
- Produces monthly sales invoicing for a specified client list.
- Ensures monthly mailing invoices are created and sent out in line with the Standard Operating Procedure.
- Responsible for helping to maintain the Client Pricing Masterfile (CPM).
- Maintenance of the Jupiter invoicing system data lines for allocated clients so they are ready for monthly invoicing.
- Ensures all prices for specified clients are up to date in the Jupiter invoicing system.
- Ensures clients purchase orders are up to date, within the Jupiter invoicing system.
- Deals and resolves client invoice queries.
- Enters client sales invoices through their invoice portal, to ensure prompt payment.
- Assists with Accruals and Prepayments for the Woods Group.
- Reconciliation of the monthly Software Bureau volumes, posting any necessary journals.
- Creates the subcontracted materials report, ensuring costs are matched to sales.
- Posts the stock journal for subcontracted materials, ensuring profits and loss reconcile.
- Investigates reasons for old stock still being held, making any necessary adjustments.
- Ensures all financial transactions are properly recorded, filed, and reported.
- Examines all financial reports and data closely to check for any discrepancies.
- Authorises clients direct debits.
- Ensures allocated Zendesk (helpdesk) tickets for internal financial issues are dealt with and resolved promptly.
- Any other ad hoc finance related duties as requested by the Senior Financial Accountant.
- Provides cover for other team member duties as applicable.

**Qualifications and Experience**
- **Essential**
- **Desirable**
- **Educational Qualifications**
- GCSE pass (grade C+) in Maths
- A Levels or equivalent
- **Professional Qualifications**
- AAT Level 3 or above, or progress towards
- AAT Level 4
- **Specialist Qualifications**
- N/A
- N/A
- **Member of a Professional Body**
- N/A
- Association of Accounting Technicians
- **Required Experience**
- Working with a sales ledger
- Working with journal postings (an understanding of profit and loss and balance sheet accounts)
- Working with financial IT systems
- Competence in using Microsoft Office Applications, especially Excel
- An understanding of costings

**Person Specification**
- Uses own initiative.
- Applies a high level of accuracy and attention to detail.
- Has good planning and organisational skills.
- Is a good team worker and collaborates well with others.
- Is self motivated.
- Copes well under pressure.
- Has a ‘can do’ positive approach and is enthusiastic.
- Able to act in a confidential manner.
- Able to act compliantly in respect of company policies and procedures.

**Our Values**
- Our Company Values are important to us; therefore it is essential that all colleagues act in line with the associated behaviours shown below:
**We are One Team**
- We collaborate and support each other in an open-minded, positive, and encouraging way
- We build mutual trust and respect by actively listening to one another
- We are most effective when we are driving for a common goal, having fun together and find successful solutions

**We Strive for the Highest Standards**
- We are passionate about finding better ways to get things done, questioning existing solutions, simplifying, and streamlining to create positive change
- Always seeking to improve, we are dedicated to providing a professional service and getting it right every time

**We Take Ownership**
- “Leave it with me. I’ve got it” We take ownership when we believe that taking action is not someone else’s responsibility
- Using passion, dedication, enthusiasm, commitment, and tenacity, we search for and find successful solutions

**We Believe in People**
- The wellbeing of our staff is the highest priority
- We enable people to realise their full potential by valuing the diversity and contribution that each person brings
- We show Integrity
- We deliver on our promises and honestly own up to our mistakes
- We are straight-talking, transparent a

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