Executive Assistant
4 weeks ago
**Executive Assistant**
**Location: Newton Abbot (Hybrid working available)**
**Salary: £35,000 to £45,000 per annum (DoE + excellent benefits)**
**Hours: Full time.**
An excellent opportunity has arisen for a professional and adaptable Executive Assistant to work for a large Civil Engineering firm based in Newton Abbot.
You will be the dedicated support to the Managing Director, and Board Directors where required, providing administrative and operational support to the MD and ensuring the smooth running of the MD’s office and board meetings.
**The Role: Executive Assistant**
- Support the MD by dealing effectively with inbox and diary matters.
- Implement, operate & maintain (as directed) effective systems, processes and procedures which enable the MD to optimise their time in managing and growing the business.
- To liaise and work closely with the finance and administrative teams.
- First point of contact for internal administrative and operational enquiries into the MD’s office
- To communicate effectively within the business, to clients and third parties
- To prepare management summary reports for the MD
- To accompany the MD to meetings and effectively record minutes and actions.
- To maintain action database and chase outstanding actions across the departments.
- Organise board meetings including agreeing agenda with the MD and Directors, arranging venue, and sending out papers ahead of and following the meeting.
- Capturing minutes and actions
- Monitor director diaries and commitments arranging meetings or travel arrangements as required.
- Support the effectiveness of the board through general administrative support as required.
**The Person: Executive Assistant**
- Previous experience working as an Executive Assistant at board level.
- You will be used to working in a role which requires confidentiality and discretion, with the ability to multi-task, be able to prioritise workload and work well under pressure.
- Strong working knowledge of Microsoft Office packages is also essential.
- Must be resilient and be capable of coping with the continuous challenges of the role as well as calm in pressured situations.
- A natural people person who is skilled at gaining trust and is a proven collaborator.
- Enthusiasm and warmth of personality that allows and facilitates successful internal relationships whilst maintaining the confidentiality and professionalism needed for the role.
- Strong organisational skills with an eye for detail and data.
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