Information Systems Assistant

7 months ago

Bangor, United Kingdom Grŵp Llandrillo Menai Full time

**Job description: Information Systems Assistant**

**Main site**

Rhos or Bangor - To be confirmed

**Salary**

£23,411.65 - £23,925.04 per annum

**Contract type**

Permanent

**Contract terms**

Full Time

**Job purpose**

The Information Systems Assistant is responsible for the administration of learner enrolment and curriculum data in order to provide an accurate and effective, cross Grŵp, management information system to ensure correct transmission of data returns to external agencies, internal data reporting and to facilitate management decision making.

**Main duties and responsibilities**

To liaise with staff, students and external agencies to coordinate the collation of accurate and useful learner and curriculum data.
- Liaise with Senior Management, Programme Area Managers, Tutors, Administrative staff and students to ensure student data is processed, recorded and reported upon in a complete and timely manner.
- Assist Senior Management, Programme Area Managers and Tutors to ensure learner, curriculum and quality data and monitoring reports are accurate and regularly reviewed.
- Use reporting facilities and software tools to interrogate learner, curriculum and quality data and action data validations and corrections as required. Ensure data issues are brought to the attention of Senior Management, Programme Area Managers and Tutors as required to maintain an accurate Management Information System.
- Support Senior Management, Programme Area Managers and MIS Manager in the data requirements of the curriculum planning process.
- Work with the MIS Manger to ensure learners are enrolled on all their learning provision and provided with all Registry produced documentation in an accurate and timely manner.
- Provide staff development on MIS processes and software use as required.
- Process internal and external enquires regarding student data in a courteous, efficient, accurate and timely manner.
- Attend both internal and external meetings as required to keep up to date with the requirements of the role.
- Undertake exam invigilation as required.
- Provide assistance in the ongoing development of computer and information systems, electronic data transfer, document archiving and maintenance of written procedures.
- To be familiar with the Grwp’s registration under the Data Protection Act and all procedures regarding the data handling as laid down by the Welsh Government and other internal and external agencies.
- Maintain an effective manual and electronic filing system.
- Encourage a positive team culture across the Grwp and within Team.
- Provide administrative support to the team as required.
- Undertake any other duties as agreed with line manager.

**Person specification**

**Qualifications**

Have a relevant IT or Business Administrative qualification.

**Knowledge and experience**

Have data input experience with large computerised systems.
- Microsoft Excel
- Microsoft Word
- Microsoft Access

**Skills and attributes**

Be able to work under pressure and work flexibly in order to meet deadlines.

Be able to work on their own initiative and take responsibility for their own duties as necessary.

Have good interpersonal skills and be able to communicate effectively at all levels within the Grwp network, with the general public and with external agencies.

**Additional requirements**

Able to travel as required to fulfil the requirements of the role

**Welsh language skills**

**Welsh Understanding**

Linguistic courtesy

**Welsh Speaking**

Linguistic courtesy

**Welsh Literacy**

Linguistic courtesy

**Please note**: consideration will be given to applicants who indicate that they are within 1 level of meeting the required Welsh skills requirement for the post on the proviso that any offer of employment would include a contractual agreement to develop their Welsh Skills.

**Job Types**: Full-time, Permanent

**Salary**: £23,411.65-£23,925.04 per year

**Benefits**:

- Bereavement leave
- Company pension
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Language training provided
- On-site parking
- Store discount

Schedule:

- Monday to Friday

Work Location: In person

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