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Customer Service Assistant

2 months ago

Bangor, United Kingdom Bangor University Full time

Bangor University is seeking a Permanent full time Customer Service Assistant to join the Front of House team.

Working across various areas of the University, customer service staff have a key role in the day-to-day smooth running of the University and deal with a range of face-to-face and telephone enquiries.

The ability to utilise a computerized Point of Sale (POS) is an essential part of the role as is efficient transaction and enquiry handling, integrity, discretion and a willingness to help customers. A personal interest in the Arts and/or Sports would be advantageous due to the location of two busy reception areas but is not essential as full training will be given.

Starting their training in Pontio, the incumbent should expect to be deployed across all University front of house areas which will include evening and weekend shifts.

The ability to speak Welsh confidently to carry out certain tasks is essential for this post e.g. speaking to staff and students, answering phone calls, dealing with urgent enquiries in Welsh.

This role will be located on campus at Bangor. Applications will also be considered to carry out this role on a part-time or job share basis.

Committed To Equal Opportunities

Purpose of the Job

To assist with the safe and efficient running of University reception areas. Dealing with customer enquiries in Welsh and English via the telephone, the internet or in person.

Main

**Responsibilities**:

- Provide a warm welcome to all visitors, staff and students, offering a customer focused service both via face-to-face and telephone interactions, through the medium of Welsh and English.
- Deal with all enquiries and provide relevant information, where appropriate directing these communications to the correct department/ staff member.
- Make decisions about requests, complaints and emergencies.
- Exercise judgement in taking appropriate action, where necessary elevating issues to a supervisor/ manager.
- Develop an understanding of all Front of House services in the University (Canolfan Brailsford, Pontio) in order to provide cover in any location and or support events such as open days and graduation.
- Be responsible for using a range of specialist booking systems and to provide support to new staff enabling them to use these systems effectively.
- Capturing customer information in accordance with the Data Protection Act.
- Be responsible for taking payments, making customer refunds and daily cashing up/ preparing banking.
- Collect and collate customer feedback as requested by managers.
- Where appropriate, seek opportunities to upsell and cross sell products and services.
- Make suggestions on how services could be improved for both the internal and external customer.
- When required assist with the setup of events and brief volunteers.
- Provide a reception service and support for conferences and large events.
- Carry out any other duties as required by the line manager that are commensurate with the grade.

Other

**Responsibilities**:

- The post holder will be expected to participate in performance review and developmental activities.
- The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
- The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions.
- The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments. The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts

Person Specification
- Qualifications/Training_

Essential

Desirable
- First Aid qualification
- Experience/Knowledge _

Essential
- Experience of working in a busy reception, box office or call centre office environment

Desirable
- Experience of working within an Arts Centre or Higher Education environment
- Experience of working with box office systems/ software
- Skills Abilities _

Essential
- Excellent customer care skills
- High quality communication and interpersonal skills, and the ability to communicate effectively both verbally and in writing
- Ability to develop effective relationships with colleagues and customers
- Ability to work effectively as part of a team
- Excellent organizational skills and ability to handle a varied and sometimes heavy workload
- Ability to input data accurately and pay attention to detail
- Ability to work independently and work on own initiative
- Experience of selling over the phone and face-to-face
- Other_

EssentialGeneral

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