Maternity Cover

5 months ago

Bangor, United Kingdom Bangor University Full time

Applications are invited for the temporary 12 month full time post working in the Digital Services Department and can be undertaken on a secondment basis.

We are seeking a highly motivated and organized individual to fill the role of Maternity Cover for the Corporate Systems and Departmental Support Administrative Assistant. You will be expected assist the Corporate System and Departmental Support Lead to ensure that the department manages its budget effectively, complying with relevant policies and procedures; perform PA duties, support the senior managers team, co-ordinate and administer specific Digital Services projects across the department and to work with senior managers to manage the recruitment process for the department.

You will join the Corporate Application Support first line and Departmental support team who plays a multifaceted role within the department, overseeing diverse responsibilities. The team is primarily responsible for diligently monitoring budgets to ensure financial efficiency. Additionally, they take charge of health and safety administration, maintaining a secure and compliant work environment. Providing essential first-line support for corporate business systems, they troubleshoot and resolve technical issues promptly. Furthermore, their role extends to overseeing procurement processes and maintaining vital administrative functions for the department, contributing to the overall operational effectiveness of Digital Services.

The ability to communicate through the medium of Welsh is desirable for this role.

Committed To Equal Opportunities.

Overview

Digital Services is responsible for the implementation and support of the University IT infrastructure, facilities and services. Supporting in excess of 3,500 desktops, 2,000 staff, 10,000 students and 200 lecture rooms.

Our libraries provide books and e-resources to support the University’s academic programme.

The Corporate System / Departmental Support Team.

Our key role is to provide specialist support users of our corporate systems. These include Banner (student records), Unit4 Business World (Finance, HR & Payroll), Student and Tutor Applications and many other systems including in-house online systems. We work alongside other support staff and answer queries submitted from via the IT Helpdesk. Our team also facilities the administration of Digital Services - one of the largest professional services in the University. Our team places orders for all Digital Services hardware, software, and library materials. We assist team leaders with accurate budgeting information. The Health, Safety and wellbeing of our staff are monitored by the team to support team leaders. We work with colleagues across the service to make certain corporate actions are completed in a timely manner; keeping the Director/managers informed of matters requiring their attention.

Purpose of the Job
- To provide support for corporate system users in the University in a friendly and efficient manner.- To support the administrative functions of the department.Main

**Responsibilities**:

- Prepare and co-ordinate the budgets setting process, monitor expenditure, support budget holders, and provide regular monitoring reports to the Director; Ensure goods and services are procured according to university policies, regulations, and guidance.- Develop and maintain systems to monitor the Digital Services budgets, to help ensure the Department stays within budget.- Calculate monthly prepayments calculations.- Ensure streamlined, efficient, and effective financial processes are in place for Digital Services procurement and budget management.- Liaise with Managers to ensure that new starters/ leavers processes and induction are undertaken effective.- Assist and guide Digital Servicers managers on their specific staffing requirements (flexible contracts, fixed-term contracts, casual staff paid on time sheets) in liaison with University Human Resources.- Co-ordinate staff appointments renewals through the i-Trent HR and Payroll system working closely with Finance and Human Resources. Ensuring sufficient funding are available to sustain the posts for the period of contract.- To undertake the full range of PA duties for the Director and support the senior management team.- To schedule, plan, and organize both internal and external meetings.- To assist the Digital Transformation Team Leader co-ordinate and/or administer specific Digital Services projects and communications about projects and IT Services.- Arrange and co-ordinating the annual PAT Testing of electrical appliances.- To compile and organise information in preparation for audits.- Use knowledge of user support requirements to advise on improvements to the service provided.- Report building, safety & maintenance issues.- Assist in Health & Safety activities (eg fire alarm tests)- Keeping stores tidy.- Recording and filing of forms, orders etc.- Dealing with couriers who deliver and collect equipment.- Repo

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