Commercial Assistant

4 months ago

Pontypridd, United Kingdom Balfour Beatty Full time

**About the role**
Our diversity and inclusion (D&I) strategy - Value everyone, drives action to improve diversity in our organisation and create an inclusive culture. It promotes high performance, engagement and makes Balfour Beatty a great place to work. We encourage innovative and fresh ways of thinking, allowing every employee to be themselves and perform at their very best.

Our projects are more than just your opportunity to make your mark; they’re an opportunity to stretch, test and develop your expertise. Join our Rail team as a Commercial Assistant for the Core Valley Lines Project and you’ll be part of work that really matters to our business and become involved in some of the biggest infrastructure projects in the industry. The role offers hybrid working and flexible working.

**Purpose of the role**:

- Support the commercial function by providing clerical and administrative duties in accordance with the document management system.
- Proactively working with the team, updating databases; downloading and manipulating data into spreadsheets, pivot tables and other electronic formats.
- Assist with the reporting; creating and maintaining registers, trackers and schedules.
- Responsible for creating and maintaining data in accordance with the approved filing structure and amending, revising, or updating this structure as required, coordinating and recording meetings

**What you'll be doing**
As a Commercial Assistant** **you will:

- Support with compilation of plant and labour costs for package leads
- Take minutes for cost and performance meeting
- Support Wider team with tracking costs for Plant and Labour onsite
- Produce payment certificate
- Updating order value particulars
- Prepare monthly payment/payless notices
- Run contract cost reports from accounting software
- Support Commercial leads during month end ensuring system accruals are accurate and billing of jobs are undertaken
- Collate and Prepare customer invoices
- Point of Contact for Commercial Administration
- Organise monthly sub-contractor meetings (if necessary)

**Who we're looking for**
The following qualities/experience are essential:

- Confident IT / Systems user - Excel, Word, Outlook
- Pro-active and highly motivated to meet team objectives
- Self-motivated to achieve a high level of performance
- Good business acumen
- Experience in the efficient and effective management of software skills
- Good interpersonal skills and communication
- Excellent organisational skills
- Adaptable to changing situations

The following qualities are desirable
- Office 365
- Microsoft SharePoint
- Previous experience in Construction Industry

**Why work for us**
Our diversity and inclusion (D&I) strategy - Value everyone, drives action to improve diversity in our organisation and create an inclusive culture. It promotes high performance, engagement and makes Balfour Beatty a great place to work. We encourage innovative and fresh ways of thinking, allowing every employee to be themselves and perform at their very best.

**About us**
Our Rail business has an extensive legacy of rail expertise. Our teams safely deliver complex projects, from consultancy and design to all aspects of construction and maintenance. Using advanced plant and machinery, and unique innovations, we provide end-to-end solutions for our customers.

Our aim is to improve the passenger’s experience, and our teams create better journeys by increasing network capacity, improving reliability, and making our railways more efficient and sustainable.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Job Reference: BBUK06320

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