Onboarding Administrator

2 weeks ago

Belfast, United Kingdom Capita Full time

**Job Description Summary**:
Becoming an On-Boarding Administrator with Capita HR Solutions in partnership with Kings College Hospital.

You will play a pivotal role in pro-active recruitment administration support and query management.

**This position does not offer hybrid-homeworking and will be full time, office based at Kings College hospital**

**Job Summary**:

The post holder will provide system and administrative support within the On-boarding Centre and the wider Recruitment Administration team as required. The post holder will be expected to act independently ensuring that daily tasks and ongoing workloadsare prioritised and completed in agreed timeframes.

The post holder will have access to more experienced staff for reference but will also be expected to use their own initiative and keep their line manager and senior colleagues informed. The post holder will follow the policies and procedures for the department.

This is a role with lots of variety and ad hoc demands and therefore the post holder will be expected to develop excellent time management and planning skills.

**KEY RESPONSIBILITES**
- To be first point of contact to the visitors at the on-boarding centre
- Meeting and greeting visitors and clients, ensuring a positive experience
- Deal with telephone and face to face enquiries, initiating action as appropriate
- To check, collect copy and scan paperwork to the Recruitment team
- Verifying identification of new hires using identification scanning technology, authenticate DBS and confirm clearance with the Recruitment team. Flag any concerns to the Counter-Fraud team
- Work closely with the Recruitment team to ensure smooth on-boarding of the new starters
- Cover an on-boarding service at another London site as required
- Undertake general administrative tasks such as filing and photocopying etc
- To support with ad-hoc projects as required

**What we’re looking for**:

- Strong administration experience in a recruitment related role.
- Experience of working with an Applicant Tracking system (experience of working with Trac would be beneficial)
- Educated to GCSE (or equivalent) standard
- Experience of working in a customer facing environment.
- Experience working to tight deadlines in a fast-moving environment.
- Excellent attention to detail.
- Experience of multi-tasking and prioritising.
- Excellent communication skills - written and verbal

**Desirable skills**:

- Experience of working with NHS Agenda for Change terms & conditions
- Experience of working with Trac applicant tracking system

**Personal Development**
- Actively participate in personal development together with line manager.
- Undertake mandatory training as required.
- Develop a clear understanding of the service and the role. Also, able to provide cover for the main duties of colleagues in the area when necessary.

**About HR Solutions**

Capita HR Solutions helps employers to maximise the performance of their HR functions from core transactional services, through to complete organisational transformation. We meet the HR service needs of our clients by listening to the challenges they faceand working with them to create an approach that suits their business, culture and people.

From simple transactional services through to organisational transformation, we use a flexible approach to maximise the performance of HR functions and drive greater efficiency for businesses. Join us here and you’ll be transforming HR operations aroundthe country

**What’s in it for you?**
- A competitive basic salary
- 23 days’ holiday (rising to 27) with the opportunity to buy extra leave
- The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
- Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks and plenty more
- Voluntary benefits designed to suit your lifestyle - from discounts on retail and socialising, to health & wellbeing, travel and technology
- Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform
- At Capita, we believe an open, transparent working environment that encourages ingenuity and collaboration - with colleagues, customers and clients - is what makes us so effective at what we do.
- As well as a generous basic salary, we also give you 23 day’s holiday, a discretionary annual bonus, company matched pension scheme and access to a variety of voluntary benefit options. These include a share save scheme, life assurance, holiday buy andmany more designed to suit your own personal lifestyle, such as retail, health & wellbeing and leisure discounts.
- You’ll be joining a network of some of the most experienced, innovative and dedicated people in the country - the opportunities to learn new skills, develop in your career and grow and as we grow are almost endless. Our mission is to help you realise yourpotential - whatever that means to you.
- Don’t forget, you’re part of a network of 55,000 experienced, innovative and dedicated individuals across multiple disciplines, sectors and countries. There are countless opportunities to learn new skills and develop in your career, and we’ll provide thesupport you need to do just that. Our purpose is to create a better outcome for you.

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