Admin Lead

7 months ago

Peterborough, United Kingdom Cambridgeshire Community Services NHS Trust Full time

Main Duties and Responsibilities To provide administrative and professional leadership to the wider administrative team in line with the Trusts values, administrative processes and organisational policies. To effectively manage the implementation of admin local policies/processes of the service and provide guidance for queries and support administrative changes of work within the unit, including support to the clinical team to implement ledger changes and rota building. Responsible for the day-to-day operation and direction of the administrative team within own locality and supporting other localities when required. To provide administrative support and leadership across other localities as and when required.

To represent the administrative team at internal and external meetings as required To assist the Assistant Service and Performance Manager with the development, implementation and monitoring of standard operating procedures, policies and work practises aligned to the administrative functions of the wider team. Assist and support the unit with the projects and programmes in line with role. Responsible for the recruitment of the administrative staff and apprentices within own locality. Make required arrangements to block Systmone rotas for clinical staff as and when required.

Support the locality with estates issues, and liaise with external contractors as required, escalating any issues not resolved with the Assistant Service and Performance Manager. Work with and support the update of the locality Business Continuity Plan (BCP) and Emergency Preparedness, Resilience and Response (EPRR) liaising with the Assistant Service and Performance Manager, Business Support Manager and ensure that staff are aware of where it is kept. To support the administration team with the process of archiving patient files and staff records in accordance with the Records Management Policy. Collaboratively working across the unit to ensure workload tasks are shared effectively and address any staffing issues that may arise.

Complete Datix and support administration staff to complete Datix as required and as Handler to investigate Datix as they arise. Referral to Treatment (RTT) - To manage, monitor and escalate as appropriate ensuring accurate completion of reports and data quality. This includes weekly checking of patient clocks and validation of these clocks ready for reporting. Slot utilisation reporting Recording the units unused slots and directing the team accordingly to maximise capacity.

Raising with administrative staff and supporting them to manage identified errors from reports. To contribute to unit and locality meetings raising any issues/concerns and addressing any actions. Communication Liaise and communicate with work colleagues, patients, management teams and other allied health professionals to include internal and external agencies. To explain administrative working practices to team members both clinical and non-clinical.

To manage and resolve stressful situations e.g. complains, staffing issues, etc. as they arise and seek support and guidance from the Assistant Service and Performance Manager or Leads as and when required. To maintain strong working relationships with internal and external organisations, promoting and sharing the units standards.

Contribute to Cambridgeshire Community Services NHS Trust (CCS) internal and external communication strategies ensuring effective communication and engagement within the team and organisation. To contribute to ensuring the Cambridgeshire Community Services (CCS) responsibilities to engage and consult with patients and the public are met in line with statutory requirements. Budgetary Responsibility Authorised signatory and support for procurement and sourcing for clinical and office equipment within the unit. Contribute to the finance establishment meeting ensuring the staffing establishment up to date.

Complete relevant payroll forms for staff. Authorised signatory for admin team e-expenses relating to travel and other expenses. People Management To line manage/supervise administration staff and be responsible for the process for recruitment and selection, appraisals and 1:1 supervision, competency and performance management. Responsible for providing induction, training and competencies for new admin starters playing a key role in the dissemination of continued learning across the administrative workforce.

Maintaining employee personnel files and associated documentation/systems for apprentices and administration staff including personal development, grievance and disciplinary issues, and leavers all in accordance with Human Resource policies and procedures seeking support when required. Responsible for staff management in accordance with Human Resources policies and procedures and keeping relevant staff systems updated. Maintaining own professional development and requirement to take part in own appraisal, objective and maintain your personal developmen

  • Admin Lead

    1 week ago

    Peterborough, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

    Band 5 Admin Lead, Adult and Specialist Directorate, Cavell Centre, Peterborough Do you have strong leadership and management skills? Are you able to multi-task and deal with a wide range of issues, sometimes complex and sensitive? Do you enjoy problem solving and working with stakeholders to ensure delivery of a high quality administration service? Are you...

  • Admin Lead

    7 months ago

    Peterborough, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

    We are currently looking to recruit an enthusiastic and motivated Admin Team Lead to support our Specialist Services based in Peterborough and Cambridge. This role will provide operational day to day management for our admin teams and will also support the Clinical Service Managers with PA duties, Key Performance Indicators compliance and service improvement...

  • Admin Lead

    7 months ago

    Peterborough, United Kingdom Cambridgeshire Community Services NHS Trust Full time

    DynamicHealth - Musculoskeletal Physiotherapy and Specialist Services are looking for an enthusiastic, self-motivated and dedicated individual to join our service. We have a full-time vacancy working 37.5 hours per week, Monday to Friday for an Admin Team Lead within our administrative team. The postholder will be required to cover and attend our locality...

  • Admin Assistant

    1 week ago

    Peterborough, United Kingdom Barchester Healthcare Full time

    **ABOUT THE ROLE** As a Bank Admin Assistant at a Barchester care home, you’ll carry out a range of responsibilities to help us deliver the quality care and support our residents deserve. In this varied role, we’ll need you to answer the phone, handle our files and support ourmanagers. You’ll also meet and greet visitors, engage with residents and show...

  • Document Controller/project Admin

    1 week ago

    Peterborough, United Kingdom Mana Resourcing Full time

    Title: Document Controller The COMPANY Our client is a well established Global manufacturer of turbines and generators to a myriad of industries including Marine, Petrochemical, Waste to Energy, Hospitals, Education, Offshore Oil & Gas, Power Generation, etc. Their market leading comprehensive productrange means that they have gained an enviable global...

  • Document Controller/project Admin

    6 days ago

    Peterborough, United Kingdom Mana Resourcing Full time

    Title: Document Controller The COMPANY Our client is a well established Global manufacturer of turbines and generators to a myriad of industries including Marine, Petrochemical, Waste to Energy, Hospitals, Education, Offshore Oil & Gas, Power Generation, etc. Their market leading comprehensive productrange means that they have gained an enviable global...

  • Document Controller/project Admin

    4 days ago

    Peterborough, United Kingdom Mana Resourcing Full time

    Title: Document Controller The COMPANY Our client is a well established Global manufacturer of turbines and generators to a myriad of industries including Marine, Petrochemical, Waste to Energy, Hospitals, Education, Offshore Oil & Gas, Power Generation, etc. Their market leading comprehensive productrange means that they have gained an enviable global...

  • Admin Lead

    7 months ago

    Peterborough, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

    Please refer to the attached job description and person specification for full details of responsibilities. To provide leadership and manage a team of administrative staff including undertaking appraisals, supervision, training and development of Band 3 and Band 4 staff To provide leadership and manage a team of administrative staff across a variety of...

  • Booking and Fleet Admin Co-ordinator

    7 months ago

    Peterborough, United Kingdom DHL Full time

    **Contract Type**: Permanent (Full-Time) **Shift patterns**: (Mon - Fri) 37.5 hrs a week **Location**:Peterborough ( PE2 6XE ) DHL, award winning leading supply chain business is seeking a** Booking and Fleet Admin Co-ordintor **to play a vital role coordinating our daily logistics requirements. **WHAT DOES THE ROLE ENTAIL?** - To work closely with Vindis...

  • Service Admin- Land Rover Peterborough

    2 weeks ago

    Peterborough, United Kingdom Marshall Motor Group Full time

    **Service Admin - Land Rover Peterborough**: Job description **Represent a leading Automotive brand whilst working for Automotive Management "Dealer Group of the Year" 2021** **“Marshall Motor Group have recently been named Employer of the Year at the 2021 Motor Trader Awards, the 2nd year in row we’ve been recognised in this way”** **The...

  • Mortgage Advisor

    1 week ago

    Peterborough, United Kingdom Focus Search and Selection Full time

    A fantastic opportunity has come available with a market leading National Broker Firm. They are currently looking for qualified Mortgage Advisor's to join the company due to unprecedented growth as a result of new client acquisition and high quality lead generation. The process to provide unrivalled customer service underpins the ethical and moral stance...

  • Chemotherapy & Outpatients Team Leader

    7 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Cancer Services Admin Team. We are looking to recruit an enthusiastic and motivated individual to join our small but very busy and dedicated Admin Team. The post holder will oversee chemotherapy booking within the Haematology/Oncology Department. The post holder will be responsible for co-ordinating the transfer...

  • Senior Sales and Service Lead

    2 weeks ago

    Peterborough, Peterborough, United Kingdom Deichmann Shoes UK Full time

    About Us">We are Deichmann Shoes UK, a leading shoe retailer with a passion for delivering exceptional customer service and driving business growth. Our team is dedicated to providing a unique shopping experience that sets us apart from the competition.">Job Summary">We are seeking an experienced Store Manager to lead our team and drive business success. The...

  • Lead Photographer

    7 months ago

    Peterborough, United Kingdom M&Co Full time

    Salary**Circe £30k DOE** - Location**Peterborough Head Office** - Contracted Hours**37.5 hours a week - Monday to Friday 9am to 5pm - Office Based** - This is a _ - permanent_ - , _ - full time_ - vacancy_ - that will close _ - in a month_ - at 23:59 GMT_ - . _ **The Vacancy** What you will bring (i.e. experience/skills/qualifications) **What is the...

  • Mortgage and Protection Adviser

    7 days ago

    Peterborough, United Kingdom GCB Agency Recruitment Full time

    A fantastic opportunity has come available for my clients with based in Peterborough. They are mortgage and protection specialists who deal with clients across a number of counties. They are currently looking for a qualified Mortgage and Protection Adviserto come on board due to more business opportunities coming available, and extra lead sources. My clients...

  • Admin Assistant

    4 days ago

    Peterborough, United Kingdom Ramsay Health Care UK Operations Limited Full time

    The Radiology department has a range of services on offer including: MRI and CT. Our immaculate hospital has a full multi-disciplinary team onsite. We have, free on-site parking, staff restaurant, uniform provided. We also offer continuous training opportunities, if you wish to progress your career. **What you’ll do** You will be an integral part of a...

  • Prison Employment Lead

    7 months ago

    Peterborough, United Kingdom Sodexo Full time

    Job Introduction **SECURE THE PRESENT, SHAPE THE FUTURE** - Transform Lives as a **Prison Employment Lead** Working with Sodexo is more than a job, it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you, you’ll act with purpose and have an impact through your everyday actions. For more information...

  • Warehouse Admin

    7 months ago

    Peterborough, United Kingdom AM FRESH Full time

    **About The Role**: - **Location**:Peterborough PE7 3HH - **Pay**:£12.07 per hour, Weekly paid - **Shifts**:Days 4 on 4 off, 5:45am - 6:15pm - **Permanent Opportunity** AMK Fresh are looking for an Warehouse Administrator to join our team based in Peterborough. You will be a key figure in assisting and driving the AMK reputation for providing first class...

  • Assistant Administrator

    1 week ago

    Peterborough, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

    We are currently looking to recruit an enthusiastic and motivated Band 2 Assistant Administrator to join our Adult North Admin Hub, based at Cavell Centre, Edith Cavell Healthcare Campus, Bretton Gate, Bretton, Peterborough, PE3 9GZ. The post holder will provide a comprehensive administrative service across the Admin Team at Cavell Centre. Duties will...

  • Temporary HR Administrator

    1 week ago

    Peterborough, United Kingdom Page Personnel Finance Full time

    The Temporary HR Administrator will perform a range of administrative tasks to help contribute to the overall smooth running of the department. **Client Details** This Peterborough based employer of choice operate globally and have a great footprint, achieving growth and showing great stability over the last few years they are on a great recruitment drive...