Personal Assistant

2 months ago

Swindon, United Kingdom Science and Technology Facilities Council (STFC) Full time

Economic and Social Research Council

**Personal Assistant to Director**

**Salary**: £25,702 per annum

**Hours**: Full time or Part time (minimum 0.8 FTE)

**Contract Type**: Open Ended

**Location**: Polaris House, Swindon

**Grade**: UKRI Band C

**Closing date**: 01 June 23

**Context**

This is an exciting opportunity to work in one of UK Research and Innovation’s (UKRI) important investments in research infrastructure set up to maximise the potential of digital footprint data as a resource for research. Digital footprint data is widely recognised to hold great promise for science, unlocking new evidence-based insights to address global challenges

The Digital Footprints programme will deliver a transformative shift in the creation, access, and use of digital footprint data, addressing critical gaps within the data landscape and unlocking the huge opportunity for digital footprint data to positively transform research and policymaking for areas of national and international interest.

Digital footprint data arises from the use of technologies such as mobile apps, navigation systems, social media, sensors in public spaces, online games, consumer platforms, connected automobiles, smart devices such as speakers, and wearable devices like fitness trackers. Creation, access and use of this data forms a key part of the Government's National Data Strategy, which highlights the potential to increase the speed, efficiency and scope of scientific research alongside the ability to drive better delivery of policy and public services.

The Digital Footprints programme is led and coordinated by a Strategic Hub, which also promotes the benefits of digital footprint data research to the public and the wider research community. The Strategic Hub will be a team of around 17 staff (currently 3), embedded within ESRC, led by the Director who reports to the ESRC Executive Chair and ultimately the Digital Footprints Programme Board.

**Job Purpose**

The Personal Assistant to the Digital Footprints Director will provide full administrative and secretarial support to the Director to ensure the smooth management of day-to-day affairs, and most effective use of time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

**Key Responsibilities**
- Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director’s travel arrangements (including visas/accommodation).
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director’s office systems, including data management and filing.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action.
- Produce documents, briefing papers, reports and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and where appropriate meeting papers.
- Manage arrangements for Director meetings, including production/distribution of agenda and papers.
- Assist/support Director and Head of Strategy and Partnerships in arranging events.
- Meet and greet visitors at all levels of seniority.
- Supervise all incoming/outgoing mail.
- Support the development of the Digital Footprints Strategic Hub.
- Any other duties as may reasonably be required by the Director or Digital Footprints Senior Management.

This is not a comprehensive list, and we may require you to undertake other duties within the Strategic Hub (especially while it is under development) commensurate with the level of responsibility of this post.

**Key Relationships**
- Director of Digital Footprints
- Deputy Director of Digital Footprints
- Digital Footprints Head of Strategy and Partnerships

**Shortlisting and Interview Criteria (Person Specification)**

Essential:

- Education to degree level or ability to demonstrate an equivalent level of knowledge in a communications environment
- Experienced Personal Assistant at senior management level.
- Experience of electronic diary management.
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
- Ability to organise and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Good general PC skills including a good working

  • Personal Assistant

    4 weeks ago

    Swindon, United Kingdom Siamo Recruitment Full time

    We at Siamo Recruitment are thrilled to offer an excellent opportunity to join our client's dynamic and supportive team as a Personal Assistant. As a key part of our client's success, the Personal Assistant will be integral to ensuring seamless communication between Advisors and the wider team within the business. Working in the finance sector, our client is...

  • Personal Assistant

    1 week ago

    Swindon, United Kingdom Siamo Recruitment Full time

    We at Siamo Recruitment are thrilled to offer an excellent opportunity to join our client's dynamic and supportive team as a Personal Assistant. As a key part of our client's success, the Personal Assistant will be integral to ensuring seamless communication between Advisors and the wider team within the business. Working in the finance sector,...

  • Personal Assistant

    1 week ago

    Swindon, United Kingdom Siamo Recruitment Full time

    We at Siamo Recruitment are thrilled to offer an excellent opportunity to join our client's dynamic and supportive team as a Personal Assistant. As a key part of our client's success, the Personal Assistant will be integral to ensuring seamless communication between Advisors and the wider team within the business. Working in the finance sector,...

  • Personal Assistant

    4 weeks ago

    Swindon, United Kingdom Siamo Recruitment Full time

    We at Siamo Recruitment are thrilled to offer an excellent opportunity to join our client's dynamic and supportive team as a Personal Assistant. As a key part of our client's success, the Personal Assistant will be integral to ensuring seamless communication between Advisors and the wider team within the business. Working in the finance sector, our client is...

  • Personal Assistant

    5 days ago

    Swindon, United Kingdom Siamo Recruitment Full time

    We at Siamo Recruitment are thrilled to offer an excellent opportunity to join our client's dynamic and supportive team as a Personal Assistant. As a key part of our client's success, the Personal Assistant will be integral to ensuring seamless communication between Advisors and the wider team within the business.If your skills, experience, and...

  • Personal Assistant

    3 months ago

    Swindon, United Kingdom Serco Plc Full time

    **Personal Assistant** **UK Defence Academy** **Shrivenham, SN6 8LA** **Full Time, Permanent (37.5 hours)** **£24,984 per annum plus benefits** Serco have an exciting opportunity for a Personal Assistant to join our team based at the Defence Academy in Shrivenham, Swindon. This role will provide a personal and confidential high level administration...

  • Personal Assistant

    3 months ago

    Swindon, United Kingdom Sean Lucas enham trust Full time

    **Job Overview**: **Hours** Part time Monday - Thursday (28 hours) maternity cover. Exact hours to be arranged. May be possible to take on additional hours. The wage is £11.50 per hour. Once maternity cover finishes (November), you will be guaranteed 21 hours, with an option of additional hours. **Main Duties**: To assist with personal care at work (will...

  • Personal Assistant

    2 months ago

    Swindon, United Kingdom Economic and Social Research Council Full time

    **Details**: **Reference number**: - 287484**Salary**: - £25,702**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - ESRC - Administration**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time, Part-time, Compressed Hours**Number of jobs available**: - 1Contents Location About the...

  • Personal Assistant

    2 weeks ago

    Swindon, United Kingdom Siamo Recruitment Full time

    We at Siamo Recruitment are excited to present a fantastic opportunity to join our client's dynamic and supportive team as a Personal Assistant. In this crucial role, you will be pivotal in facilitating seamless communication between Advisors and the broader team, ensuring the smooth operation of their successful Swindon-based finance business. Our client is...

  • Personal Assistant

    3 months ago

    Swindon, United Kingdom McCarthy Full time

    Job Title: Personal Assistant to Director Location: Swindon **Salary**: £34,690 per annum (Incremental Increases) plus benefits Role: Permanent, Full-time **OVERVIEW** Are you a highly professional PA? Have you supported at Director level? We are looking for a dedicated, committed and organised individual who can multi-task, covering a wide variety of...

  • Personal Assistant

    3 months ago

    Swindon, United Kingdom Openwork Full time

    **The opportunity**: As Personal Assistant to the Managing Director, you will provide secretarial, administrative, organisation and business support to our MD, with flexibility to provide support to cover other members of the PA and Executive team as required. You’ll provide consistent, professional, and confidential support ensuring work is delivered...

  • Personal Assistant

    3 days ago

    Swindon, Swindon, United Kingdom ILS Case Management Full time

    About the RoleWe are seeking a patient and caring individual to support our client, a young man with complex needs, in pursuing his interests and hobbies. The successful candidate will provide support with mobilization, transfer, and personal care tasks, as well as accompany him to local community events and activities.Key ResponsibilitiesProvide support...

  • Personal Assistant

    1 day ago

    Swindon, Swindon, United Kingdom ILS Case Management Full time

    About the RoleWe are seeking a patient and caring individual to support our client, a young man with complex needs, in pursuing his interests and hobbies. The successful candidate will provide support with mobilization, transfer, and personal care tasks, as well as accompany him to local community events and activities.Key ResponsibilitiesProvide support...

  • Personal Assistant

    3 months ago

    Swindon, United Kingdom STERIS Full time

    At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe. **Position Summary**: This role can be hired on a full or part time basis and will be based in our Swindon Head Office requiring occasional national and international travel. **Duties of the...

  • Personal Assistant

    3 months ago

    Swindon, United Kingdom UK Research and Innovation Full time

    **Details**: **Reference number**: - 298820**Salary**: - £25,702**Job grade**: - Executive Officer- C**Contract type**: - Fixed Term**Length of employment**: - 12 Months**Business area**: - UKRI - Administration**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...

  • Personal Assistant

    3 months ago

    Swindon, United Kingdom Openwork UK Ltd Full time

    As Personal Assistant to the Managing Director, you will provide secretarial, administrative, organisation and business support to our MD, with flexibility to provide support to cover other members of the PA and Executive team as required. You’ll provide consistent, professional, and confidential support ensuring work is delivered accurately and within a...

  • Fitness Coach and Wellness Guide

    3 weeks ago

    Swindon, Swindon, United Kingdom YOUR Personal Training Full time

    Overview Fitness Coach and Wellness Guide - YOUR Personal Training This role combines a part-time position as a Fitness Coach with the opportunity to operate as a self-employed Personal Trainer. The position has been developed through a collaborative effort between YOUR Personal Training and a leading leisure facility. The successful candidate...

  • Personal Assistant

    2 weeks ago

    Swindon, United Kingdom The CFO Centre UK Full time

    PA to Regional Director’s with The CFO Centre What is the opportunity?We are actively searching for a motivated and highly organised Personal Assistant (PA) to play a pivotal role in supporting our Regional Director team. The successful candidate will be responsible for delivering comprehensive administrative and secretarial support to several busy...

  • Personal Assistant

    2 weeks ago

    Swindon, United Kingdom The CFO Centre UK Full time

    PA to Regional Director’s with The CFO Centre What is the opportunity?We are actively searching for a motivated and highly organised Personal Assistant (PA) to play a pivotal role in supporting our Regional Director team. The successful candidate will be responsible for delivering comprehensive administrative and secretarial support to several busy...

  • Personal Assistant

    2 weeks ago

    Swindon, United Kingdom The CFO Centre UK Full time

    PA to Regional Director’s with The CFO Centre What is the opportunity?We are actively searching for a motivated and highly organised Personal Assistant (PA) to play a pivotal role in supporting our Regional Director team. The successful candidate will be responsible for delivering comprehensive administrative and secretarial support to several busy...