Registry Support Assistants

2 months ago


Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
You will support core Registry business processes and service delivery through the annual cycle of activity, across all Registry Teams: Immigration Compliance, Financial Aid, Student Records, Graduations, Upskilling and Exams.
Furthermore, you will provide agile and flexible support at peaks times of activity, including both in-person student-facing activity and data-processing activity.

**Main Duties and Responsibilities**
1. Provide first line support to Registry staff to deliver services (Events, Visa Registration, Exams, Registration, Enrolment, Financial Aid Support) at key periods throughout the year.
Use MyCampus and other systems to access, input, maintain and process data in support of the work of the Department. Including:

- Processing student withdrawals in MyCampus
- Assistance with preparations for creation of student data for the new academic year.
- Validation, and where applicable, recoding of student data in MyCampus.
- Manipulating and processing student data in general
2. Assist with the resolution of helpdesk calls received by Registry teams. Where applicable liaise with other staff within the Registry, other Academic and Service Departments and/or external organisations to provide and exchange information needed to progress work/ resolve enquiries.
3. Support in venue administration and event operations such as ID card distribution, visa registration, graduations or other Registry functions.
4. Follow and maintain standard operating procedures for data processing activity across teams. Including financial aid data, student record data, and immigration compliance data.
5. Support service and operational delivery with administrative support such as exam pack preparation, graduation parchment preparation.
6. Process and record student data, including pulling reports from MyCampus, cleaning and analysing data, and uploading data into systems.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**
A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role.

**Desirable**
B1 A knowledge of university administrative systems, structures and procedures.
-

**Skills**

**Essential**
C1 Good communication and organisational skills
C2 Ability to work effectively both independently on own initiative and/or as part of a team
C3 Well developed IT skills, in particular the use of Microsoft Office (Word, Excel, Outlook) and large database information system operations and data input.
C4 Able to multitask and pay attention to detail.
C5 Ability to plan or schedule work days and weeks ahead, and to respond to changing pressures or requirements with the ability to prioritise effectively.
C6 Able to input data quickly and accurately.
C7 Able to work flexibly and contribute to overall team effort with a positive and enthusiastic approach.

**Experience**

**Essential**
E1 Relevant work experience in a similar role.
E2 Experience of working with a database to input, maintain and process data.

**Desirable**
F1 Experience in a Higher Education or other educational environment
F2 Experience of using MyCampus or other student records systems.
F3 Experience in a busy and customer focused environment

**Terms and Conditions**
Salary will be Grade 4, £22,197 - £24,715 per annum.
This post is full time (35 hours per week) and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
3 A flexible approach to working.



  • Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** You will support core Registry business processes and service delivery through the annual cycle of activity, across all Registry Teams: Immigration Compliance, Financial Aid, Student Records, Graduations, Upskilling and Exams. Furthermore, you will provide agile and flexible support at peaks times of activity, including both in-person...


  • Glasgow, United Kingdom OU Health Full time

    Job Description : Location: Oklahoma Children's Hospital Shift: Full-Time 40/hrs per week, Days General Description:  Under general direction of the Trauma Program Leadership, oversees the daily operations of the Trauma Registry function of the Trauma Program. Ensures trauma cases are abstracted and compliant with American College of Surgeons,...


  • Glasgow, United Kingdom Enhance Living Support Services Full time

    **Job Summary**: ELSS are looking for a trustworthy, confident individual who enjoys keeping active and busy. Who can encourage others to be as independent as possible. The job role would be one to one care for our service user who lives within her own home in the East Kilbride area. Staff ratio is 2 care workers on dayshift and one overnight staff for...


  • Glasgow, United Kingdom AP Wireless Full time

    **Primary Responsibilities**: - Research and compile lists of prospective customers for use as acquisition leads, based on information from ad inquiries, direct mail responses, aged leads, business directories, Internet Web sites, and other sources. - Performs market research activities to enhance lead quality. - Obtain testimonials and ensure they are...

  • Assistant Paralegal

    2 weeks ago


    Glasgow, United Kingdom TLT LLP Full time

    We are recruiting for an Assistant Paralegal to join our Commercial team in Glasgow.   Your Role As an Assistant Paralegal you will be responsible for the following;  Opening files, conflict checking, organising documents including ongoing file management such as filing, photocopying, scanning, closing. Creating and maintaining excel spreadsheets,...

  • Support Worker

    3 days ago


    Glasgow, United Kingdom Keane Premier Support Services South Lanarkshire Full time

    **Job Ref**:KEA1046 **Branch**:Keane Premier Support Services South Lanarkshire **Location**:Keane Premier Support Services South Lanarkshire, Glasgow **Salary/Benefits**:£10.90 per hour **Contract type**:Permanent **Hours**:Full Time **Shift pattern**:(Part time positions available) Shifts between 7:00am-10:00pm **Hours per week**:16-40 **Posted...


  • Glasgow, United Kingdom Keane Premier Support Services Full time

    **Hiring Now!** **Senior Care Assistant - Night shift and Day shift** **Location: Ryan Meadows Care Home, 149 Glasgow Rd, East Kilbride, Glasgow G74 4PA** Keane Premier Healthcare is a leading care provider in South Lanarkshire, and we are looking for people who can provide friendly and professional care and support for our Residents. Are you looking to...


  • Glasgow, United Kingdom Axis Studios Full time

    Axis Studios have an exciting opportunity for an IT Desktop Support Assistant to join us on-site here in our Glasgow Studio! Ensuring that desktop hardware and software are functioning as required, enabling the teams to workeffectively and efficiently, is essential Attention to detail, cordial demeanour and commitment to proper documentation of job...

  • Support Worker

    4 days ago


    Glasgow, United Kingdom Keane Premier Support Services South Lanarkshire Full time

    **Job Ref**:KEA1080 **Branch**:Keane Premier Support Services South Lanarkshire **Location**:Keane Premier Support Services South Lanarkshire, Glasgow **Salary/Benefits**:£10.90 per hour (Real Living Wage) **Contract type**:Permanent **Hours**:Full Time **Shift pattern**:(Part time positions available) Shifts between 7:00am-10:00pm **Hours per...


  • Glasgow, United Kingdom CBRE Full time

    **Billing Support Assistant** **Job ID** - 159066**Posted** - 02-May-2024**Service line** - Advisory Segment**Role type** - Full-time**Areas of Interest** Accounting/Finance **Location(s)** Glasgow - Scotland - United Kingdom of Great Britain and Northern Ireland **Role Purpose** To assist in the end-to-end process of billing all Property Management...

  • HR Assistant

    5 hours ago


    Glasgow, United Kingdom Keane Premier Support Services South Lanarkshire Full time

    **Job Ref**:KEA1108 **Branch**:Keane Premier Support Services South Lanarkshire **Location**:Keane Premier Support Services South Lanarkshire, Glasgow **Salary/Benefits**:Circa £25000 dependent on skills and experience, paid 4 weekly. **Contract type**:Permanent **Hours**:Full Time **Shift pattern**:Monday to Friday 9am-5pm with some flexibility...


  • Glasgow, United Kingdom HRC Recruitment Full time

    **Office Support Assistant - Glasgow - Salary up to £30,000 p/a DOE** **Are you an experienced Office Support Assistant, Office Manager or PA? Do you want an opportunity to join an established financial services business? Are you looking for a new challenge to join a growing business?** We are looking to speak to experienced office support professionals...

  • Support Worker

    4 days ago


    Glasgow, United Kingdom Keane Premier Support Services South Lanarkshire Full time

    **Job Ref**:KEA1063 **Branch**:Keane Premier Support Services South Lanarkshire **Location**:Keane Premier Support Services South Lanarkshire, Glasgow **Salary/Benefits**:£10.90 per hour **Contract type**:Permanent **Hours**:Full Time **Shift pattern**:Days - 8am - 8pm, Nights - 8pm - 8am **Hours per week**:34.5 **Posted date**:04/03/2024 **Closing...


  • Glasgow, United Kingdom Headway Recruitment Full time

    Do you think you have excellent organisational skills and would make the perfect personal assistant? You'll report to the Head of Change and Delivery, providing proactive full management support services, co-ordination, assistance, and administration support to our Change and Delivery Leadership Team Members. This role involves discretion, practical...


  • Glasgow, United Kingdom City of Glasgow College Full time

    **INTERNAL & EXTERNAL** *** **Technical Support Assistant** Permanent, Full Time - 35 hours per week **Salary**: Grade 2 (BAR) £21,532 - £22,312 per annum Working within the Faculty of Creative Industries, the main responsibility of this role is to maintain stores and storerooms including the receipt of general materials, tools, equipment etc and the...


  • Glasgow, United Kingdom City of Glasgow College Full time

    **INTERNAL & EXTERNAL** ___________________________________ **General Support Assistant - N&S** Permanent Full Time, 35 Hours per week **Salary**: £21,840 - In line with Real Living Wage This is an excellent opportunity to join one of Scotland’s top colleges with access to excellent CPD opportunities within a motivated skilled workforce. Our modern...


  • Glasgow, United Kingdom The Salvation Army Full time

    **Please note that this is a fixed Term contract until March 2025** **Working hours**:40 hours per week **Interview Date**:To be confirmed We are looking for an enthusiastic, compassionate and motivated individual, to take on an exciting opportunity in the role of Housing First Assistant Support Worker. The role of the Assistant Support Worker with The...


  • Glasgow, Glasgow City, United Kingdom The Salvation Army Full time

    Job Description Assistant Support Worker (Nights) Location Glasgow G : Working hours: 37 hours per week Working details: Permanent - 10% Night allowance given when working nights Interview date: To be confirmed Job Summary: The Salvation Army provides support and emergency accommodation for homeless adults within the Glasgow Area. We are looking to recruit...


  • Glasgow, United Kingdom CBRE Full time

    Role PurposeTo assist in the end-to-end process of billing all Property Management revenue, across multiple revenue streams.Key ResponsibilitiesInvoice raising through K2 & Peoplesoft Platforms - across all revenue streams, ensuring SOX compliance:Property Management FeesFacilities Management FeesVariable FeesAd Hoc feesSupport with Month end revenue accrual...


  • Glasgow, United Kingdom RSK Group Full time

    An exciting opportunity has arisen for an **Admin Support Assistant** to join Binnies Health & Safty team. **The main responsibilities of the role include**: - Organise and set up inhouse training courses - Arrange training bookings and follow up on course feedback and certificates - Ensure training records are maintained utilising HR database/systems -...