Exec Assistant to Chief Enterprise Technology
3 months ago
Job Description
Executive Assistant to Chief Enterprise Technology Officer, Edinburgh.
At abrdn we empower our clients to plan, save and invest for their futures.
Through the expertise, insight and innovation of our team, we aim to help clients create more ways for money to make an impact. We set our sights on giving them more confidence to achieve their goals, and more clarity about what they need next. And we focus on delivering outcomes that are more than just financial - by investing sustainably to build a better world.
The role holder will provide a proactive and efficient Executive Assistant service to abrdn's Chief Enterprise Technology Officer (CETO). They will build professional and effective relationships to create a strong network both internally and externally, to help support the CETO with the business objectives.
Responsibilities include:
- Demonstrate company behaviours during all interactions with manager, team or client (internal and external)- Prioritise own workload ensuring all deadlines are met/managed effectively- Assist the Chief Enterprise Technology Officer in managing their workload, highlighting deadlines and actions from meetings-
- Pro-active forward planning, organising and maintaining diary- Ensure all internal and external meetings are effectively arranged with meeting rooms/video meetings booked and papers are easily available where applicable- Pro-actively prepare and co-ordinate pre-meeting information for all internal/external stakeholder meetings- Assist with setting up Steering Committee Meetings, Agenda preparation and, distribution of papers in a timely manner- Ensure the Chief Enterprise Technology Officer’s leadership team meet weekly, taking responsibility to ensure they agree on the agenda in advance of the meeting and that papers are distributed in a timely manner- Actively encourage cost savings and feel confident in challenging and proposing alternatives- Pro-active management of travel arrangements ensuring the most appropriate/cost effect method of travel is booked and visas are prepared where applicable- Expenses are submitted in a timely manner- Approvals such as travel and Service Now requests are highlighted with the appropriate action taken- Ensure (where applicable) that the relevant distribution/telephone lists/organisation charts are kept up to date- Planning for upcoming presentations & events- Carry out specific projects and /or provide assistance to ad-hoc projects, as requested
Management of Support Staff- Work with the team to continuously improve the administrative support processes. Manage process development and enhancement initiatives.- Proactively encourage communication and exchange of ideas within the PA and Admin team and also the wider company.- Carry out regular performance meetings in conjunction with Department Managers within the business to ensure appropriate and continued development of their support staff.
Our Benefits
There's more to working life than coming home with a good salary. We have an environment where you can learn, get involved and be supported.
When you join us, your reward will be one of the best around, including 40 days annual leave, a 16% employer pension contribution, private healthcare and a range of flexible benefits including gym discounts, season ticket loans and access to an employee discount site amongst many others. You can read more about our benefits
here.
We’re committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment. We define diversity in its broadest sense - this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance. We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.
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